How Much Do Coffee Delivery Services Cost in 2024?
An office coffee delivery service will cost $5.00 – $10.30 per employee/month. Estimates for office coffee services average $98 an employee per year depending on how frequently they use the service.
An office coffee service furnishes businesses with professional coffee-making equipment, beverages, and snacks. Bringing this service into your office can increase employee productivity by keeping employees refreshed and at work instead of coffee houses. Many services offer national brands such as Dunkin’ Donuts and Starbucks.
If you’re managing an office, you’re probably no stranger to those early morning slumps that only a strong cup of coffee can cure.
How Much Does Office Coffee Service Cost?
An office coffee delivery service will cost $5.00 – $10.30 per employee/month. Office coffee service costs come almost entirely from the snacks and beverages themselves, especially when it comes to pre-packaged products. Estimates for office coffee services average $98 an employee per year depending on how frequently they use the service. Many services offer one-year contracts with automatic renewal, and many only require you to meet a minimum monthly order of $50 to $84 for supplies.
As the decision-maker in the office, it’s your job to compare the prices and methods of different coffee providers. So, here’s what to expect for office coffee service costs.
What’s Included in Office Coffee Services?
Office coffee services typically include a range of products and services designed to provide businesses with a convenient and efficient way to offer coffee to their employees. Here are some of the common elements included in these services:
- Coffee Machines and Equipment: This can range from simple single-serve pod machines to more sophisticated espresso machines and grinders. The service often includes installation and maintenance of these machines.
- Variety of Coffee and Tea Options: They usually provide a variety of coffee choices, including different blends, roasts, and flavors, as well as options for tea and sometimes hot chocolate.
- Regular Supply and Delivery: These services ensure a consistent and timely delivery of coffee supplies, which can include coffee beans or grounds, tea bags, hot chocolate, and other related products.
- Accessories and Add-ons: This includes items like creamers, sugars, sweeteners, stirrers, cups, lids, and napkins. Some services might also offer eco-friendly or branded options.
- Maintenance and Support: Regular cleaning and maintenance of the coffee machines are typically part of the service, along with support for any technical issues or malfunctions.
- Customization Options: Some services allow businesses to customize their orders based on the size of their team, their preferences, and consumption patterns.
- Water Filtration Systems: In addition to coffee, some services also offer water filtration systems to provide clean, filtered water.
- Vending Machines: For larger organizations, vending machines that offer coffee, tea, and other hot beverages might also be included.
- Sustainability Practices: Some services emphasize sustainable and ethical sourcing of coffee and eco-friendly practices in their product offerings.
- Training and Education: Some services may offer training for staff on how to use the equipment properly or education about the different types of coffee and brewing methods.
The specific offerings can vary significantly between different providers, and businesses can usually choose a package or plan that best suits their needs and budget.
You could even consider surveying your team to get a more accurate indication of your requirements. This is especially wise if you’re catering for a larger office.
Once you’ve answered the questions above, it’s time to dive into finding quotes for your potential office coffee service…
Renting Coffee Equipment
You might get lucky when it comes to equipment – many coffee service suppliers offer a free coffee machine when you subscribe to their ongoing service. This is usually based on a minimum monthly plan.
- Commercial Coffee Brewers
- Drip Coffee Makers
- K-Cup Makers
- Espresso Machines
In other words, they’ll loan you a machine when you sign a contract for several months for a minimum monthly price spent on coffee and everything else you need.
Other services may require you to rent a machine, or even purchase one for your office. This may make sense if your monthly minimum is lower than a company’s requirements for including the equipment or if you foresee changing providers.
The monthly rental cost for a machine is, on average, $32-54 a month but can go much higher for a higher quality coffee machine.
Buying the equipment ends up cheaper if you intend to own the machine for a longer period.
To buy equipment, you should be planning in anywhere from $115 to several thousands of dollars, bearing in mind that better quality equipment can easily be quite expensive.
Buying Office Coffee Equipment
Office coffee equipment varies widely in cost and type, catering to different needs and preferences in the workplace. Here’s an overview:
- Single-Serve Coffee Makers:
- Example: Keurig, Nespresso
- Cost: Generally range from $100 to $300.
- Features: They use pods or capsules to brew one cup at a time. Ideal for offices where everyone has different coffee preferences.
- Maintenance: Low; requires regular refilling of water and disposal of used pods.
- Drip Coffee Makers:
- Example: Bunn, Mr. Coffee
- Cost: Can range from $50 to over $300 for more advanced models.
- Features: Brew a large pot of coffee, which is great for high consumption areas. Often come with programmable features.
- Maintenance: Regular cleaning needed for the best performance.
- Espresso Machines:
- Example: Jura, Breville
- Cost: Higher-end models can cost from $500 to several thousand dollars.
- Features: Can make a variety of coffee drinks like espresso, cappuccino, and latte. Some have automatic features for ease of use.
- Maintenance: High; requires cleaning and maintenance, especially for milk steaming components.
- Commercial Coffee Machines:
- Example: Brands like La Marzocco, Nuova Simonelli
- Cost: Can range from a few thousand dollars to over ten thousand for high-end models.
- Features: Designed for heavy usage, with consistent quality and larger capacities.
- Maintenance: Requires regular professional maintenance and cleaning.
- Bean-to-Cup Machines:
- Example: De’Longhi, Saeco
- Cost: Usually range from $500 to $2,000.
- Features: Grind coffee beans and brew fresh coffee per cup. Offer a fresher taste compared to pre-ground coffee.
- Maintenance: Regular cleaning of the bean hopper and grinder is necessary.
- French Press and Other Manual Methods:
- Example: Bodum, AeroPress
- Cost: Generally inexpensive, often between $20 and $100.
- Features: Provide a more artisanal approach to coffee brewing. Popular for their simplicity and the rich, full-bodied coffee they produce.
- Maintenance: Minimal; requires cleaning after each use.
- Coffee Vending Machines:
- Cost: Can range from $1,000 to $5,000 or more, plus the cost of supplies and maintenance.
- Features: Offer a variety of drinks at the push of a button. Suitable for large offices or public areas.
- Maintenance: Requires refilling and regular service checks.
When choosing office coffee equipment, consider factors like the size of your office, the volume of coffee consumption, budget, space, and the desired level of convenience and quality. Each type of machine has its own balance of these factors, and the right choice will depend on the specific needs and preferences of your workplace. Additionally, consider the ongoing cost of supplies like coffee beans, pods, or capsules, and maintenance costs.
Whichever type of coffee or beverage you choose, a lot of the cost will depend on the quality of the brand and its associations. Here are a few brands that offer coffee services that might be up for your consideration.
Your staff might desire a specific brand, so checking what brands are available with your coffee supplier is a good idea. Common brands include Starbucks Coffee, Nespresso, and Alterra.
Some brands also offer their own coffee service. Nespresso, for example, enjoys a high rating for its price range, offers nationwide service, and includes water service in its plans.
Cost For Break-Room Supplies
Coffee service companies offer a variety of break-room supplies to enhance the office environment. The range of products typically includes:
- Coffee and Tea Supplies: This includes a variety of coffee options like Starbucks, Cafresco, and others, as well as a wide selection of teas such as Tazo, Bigelow, and Celestial Tea. They provide different coffee pods, ground coffee, and whole beans, catering to various preferences.
- Condiments and Sweeteners: Companies offer a range of condiments including creamers from brands like International Delight and CoffeeMate, as well as sweeteners like sugar, Stevia, and artificial sweeteners.
- Paper Products and Utensils: Essential items like coated plates, paper cups, plastic silverware, stirrers, napkins, and other paper products are also provided to facilitate a convenient break-room experience.
- Snacks and Quick Meals: Some services extend to providing snacks like popcorn, crackers, cookies, candy, as well as quick meals like soups and microwavable lunches.
- Water and Beverage Services: Many companies offer water services with options like water dispensers, filtration systems, and ice makers. Additionally, other beverages like soda, juice, energy drinks, and bottled water may be included.
- Janitorial and Cleaning Supplies: This can include cleaning products, trash can liners, air fresheners, liquid hand soap, dish soap, and other janitorial supplies to maintain a clean and hygienic break room.
As for the costs, they can vary significantly based on the products and services chosen:
- Pre-ground coffee bags could cost between $20 to $50 per 24-48 count case.
- K-Cups are priced around $35 to $70 for a 42-count case.
- Tea bags range from $4 to $10 per 25-100 count case.
- Hot Chocolate packets may cost $10 to $20 per box, depending on size.
Additional supplies like cups, lids, stirrers, filters, milk or creamers, and napkins could add $5 to $25 per employee per month to your expenses. These costs are highly dependent on the specific products and quantities ordered.
Cost by Company Size
Quantity plays directly into the estimation. Depending on how large your company is, you may need less or more products shipped to your office. You may also need more than one machine if your office is larger and serves various departments.
1-10 employees require only one machine, two cases of coffee, plus all the supplies and sides. Prices will run around $57-100 a month.
10-40 employees will only need one plumbed-in machine, 8 cases of coffee, and all the condiments and supplies. Costs average around $225 to $620 a month.
200 employees require around 32 boxes of coffee, supplies, and extras, which will cost around $1,500 to $4,000 a month. At this size, you may also require several machines around the office.
Other Costs to Consider
Now you know about the expenses involved where the products themselves are concerned. But depending on your situation, there might be additional costs that arise.
Coffee Machine Installation
Some types of machines may come with an installation fee. This is because high-end machines like bean-to-cup and point-of-use systems often require professional help.
This includes setting up a coffee filtration system and connecting your water line to the machine. An installation like this costs around $30-52.
Maintenance of Coffee Brewers
Maintenance can’t be forgotten about either. Many coffee services will include routine maintenance of your machine, but make sure to check with your supplier about maintenance plans.
If it’s not included, you will need to identify the maintenance source and factor the cost into your budget.
Minimum Coffee Orders
Many suppliers have a minimum order to make the shipments worthwhile. This can be around $50-80 for drinks and supplies.
The lower end of this budget already goes a long way to supplying your office, but make sure before you enter a contract that getting coffee shipped to you is the right option for your business.
Office Coffee Service Costs Remain An Affordable Luxury
Providing an excellent coffee service keeps employees engaged inside of the office. They no longer have to trudge down the road to the nearest coffee house – which in theory should enable them to get back to work quicker.
Not to mention, it’s a nice perk to offer your hardworking staff. It can be viewed as just another overhead, like renting office space.
Luckily, this luxury is quite affordable for businesses. When you shop around for an office coffee service cost, just make sure you double-check what’s included in the plan. Most importantly, the minimum monthly order and whether you can rent a coffee machine through them.
Find out what brands of coffee the supplier offers, as well as any alternative beverages they can supply for non-coffee drinkers.
If you want to start comparing the cost of different coffee suppliers, we’re happy to help. Just fill in our quick quiz and tell us what you’re looking for and we’ll find the best offers for you.
Office Coffee Service Sample Costs
Below are a few examples of price facts for office coffee delivery services that will give you an idea of how much you will pay for your purchase.
- A full case of coffee bags packaged ready for use will cost between $23 to $65. depending on the coffee brand and the number of packages per case. Some premium coffees can cost as much as $80 a case.
- K-cup coffee and teas will cost between $34 to $90 per case. K-cup system is used for residential or commercial use and brews single cup servings.
- A box of tea costs $6 to $12; while most brands are close in price the prices range according to how many tea bags come per box (usually 25-100 tea bags).
- Equipment rental such as brewers and pots are included with most services but may cost as much as $100 a month to rent.
- Coffee supplies will cost an average $6 to $13 a month per person. These included cups, sugar, creamer, and coffee stirrers.
Related Industry Terms: Gourmet, Vending, Supplies, Brewers, Office, Business, Beverages, Commercial, Tea, Single Serve, Equipment, Breakroom, Employees, K-Cup