Compare Commercial Copier Prices – Calculate The Cost of Office Copiers in 2023

The average office copier machine costs $1,700 with higher-grade commercial copiers reaching $15,900 – $44,000 depending on printing speed, quality, and advanced features like stapling, scanning, and faxing options.  Start Here:

About Commercial Copy Machines and How Much They Cost:

Office CopierA really good home copy machine or multifunction printer might cost $225.00 or more; standard commercial copy machines average around $13,000,  depending on your needs. Many businesses choose to rent or lease their digital copiers, typically for periods of between three and five years. Rental and lease rates are set based on your expected copying needs, so be sure to determine your current workload before you sign a deal.


Office Copier Sample Costs

Below are a few examples of price facts for office copy machines which will give you an idea of how much you will pay for your purchase.

  • $14,100 average cost for new copier printing up to 55 ppm.
  • $36,200 cost for heavy volume copiers requiring large work-loads.
  • Used copier leases can cost between $199 to $980 a month.
  • Used office copiers cost an average of $6,000.
  • Low-volume copy machines can be leased for as little as $89/month.

A copy machine makes copies of an original document via one of two methods: digital scanning or analog photography. The primary difference between a home copy machine and a business copy machine is printing volume, typically measured as maximum pages per month. A commercial copy machine can range from 8,000 copies per month on the low end to 40,000+ on the high end.

10 Things to Look For In an Office Copy Machine:

When looking for an office copy machine, there are several factors to consider to ensure you select the right one for your business needs. Here are the 10 features to look for:

Office Copier Buying Guide

  1. Type of copier: Decide whether your small office will need a monochrome (black and white) or color copier. Monochrome copiers are typically cheaper and more efficient, while color copiers offer more versatility for printing materials like brochures and presentations.
  2. Copy speed: Consider the volume of copies your office needs to produce daily and long term. Copy speed is usually measured in pages per minute (ppm). A higher ppm means faster copying, which is essential for businesses with high copy volume.
  3. Print resolution: The print resolution, measured in dots per inch (dpi), affects the quality of the copies. Higher dpi values produce sharper images and texts. For standard office documents, 600 dpi is generally sufficient, while businesses that require high-quality prints may need 1200 dpi or more.
  4. Paper handling: Make sure the copier can handle various paper sizes and types. Look for features like multiple paper trays, automatic document feeder (ADF), and duplex (double-sided) printing to increase efficiency and save on paper costs. It may be important to make sure the paper trey and paper capacity can handle high volume printing.
  5. Connectivity: Check the available connectivity options, such as USB, Ethernet, and Wi-Fi. Networked copiers allow multiple users to connect and print from their devices, while Wi-Fi capabilities enable wireless printing from smartphones and tablets.
  6. Scan and fax capabilities: Many office copiers also function as scanners and fax machines. Look for models with high scanning resolution and a range of fax features, such as speed dials and memory capacity.
  7. Ease of use: A user-friendly interface and straightforward controls are essential for efficient operation. Look for models with touchscreens, customizable shortcuts, and clear, simple menus.
  8. Toner and maintenance costs: Consider the cost of replacement toner cartridges and the copier’s overall maintenance requirements. Some copiers have high-yield cartridges or lower cost-per-page rates, making them more cost-effective in the long run.
  9. Energy efficiency: Look for ENERGY STAR certified copiers or models with power-saving features to reduce energy consumption and lower your office’s environmental impact.
  10. Brand reputation and support: Choose a reputable brand known for producing reliable copiers and providing excellent customer support. Ensure they offer a warranty and responsive technical support in case of any issues.

Before purchasing an office copy machine, assess your office’s copying needs and set a budget. Research different models and compare their features, keeping in mind the factors listed above to find the ideal copier for your business


A Comparison of the 10 BEST Commercial Copier Brands and Models

When it comes to finding the best office copier, businesses are spoiled for choice with numerous brands and models available in the market. To help you navigate the multitude of important factors, we have compared the top commercial copier brands and their best-selling models, focusing on factors such as reliability, print quality, speed, and features.

When it comes to commercial copiers, businesses are spoiled for choice with numerous brands and models available in the market. To help you navigate the multitude of options, we have compared the top commercial copier brands and their best-selling models, focusing on factors such as reliability, print quality, speed, and features.

  1. Canon – imageRUNNER ADVANCE Series

Canon’s imageRUNNER ADVANCE series is known for its reliability, user-friendliness, and impressive print quality. The series offers a range of models to suit different business sizes and needs, with varying print speeds and capacities.

  • Top Model: Canon imageRUNNER ADVANCE DX C5700i
    • Print Speed: Up to 70 ppm (pages per minute) in color and black and white
    • Notable Features: High-resolution color touchscreen, advanced security options, and mobile printing capabilities
  1. Xerox – VersaLink and AltaLink Series

Xerox, the pioneer of commercial copiers, offers two popular series: VersaLink for small to medium-sized businesses and AltaLink for larger enterprises. Both series boast exceptional print quality, speed, and cutting-edge security features.

  • Top Model: Xerox AltaLink C8100 Series
    • Print Speed: Up to 70 ppm in color and black and white
    • Notable Features: Advanced security features, ConnectKey Technology for cloud and mobile connectivity, and an app library for customization
  1. Ricoh – MP Series

Ricoh’s MP Series combines performance and efficiency, making it an ideal choice for businesses of various sizes. The series offers models with varying print speeds and customizable features, allowing you to select the best fit for your business needs.

  • Top Model: Ricoh MP C6503
    • Print Speed: Up to 65 ppm in color and black and white
    • Notable Features: 10.1-inch Smart Operation Panel for touchscreen navigation, energy-efficient design, and advanced security options
  1. Konica Minolta – bizhub Series

The bizhub series from Konica Minolta is renowned for its high-quality prints, speed, and scalability. These models cater to businesses of all sizes and offer customizable features to suit your specific needs.

  • Top Model: Konica Minolta bizhub C360i
    • Print Speed: Up to 36 ppm in color and black and white
    • Notable Features: Mobile and cloud connectivity, advanced security features, and an intuitive 10.1-inch touchscreen control panel
  1. Kyocera – TASKalfa Series

Kyocera’s TASKalfa series is designed for reliability, efficiency, and longevity, making it a popular choice among businesses. These copiers offer high-quality prints and a range of customizable features to meet the demands of different industries.

  • Top Model: Kyocera TASKalfa 3554ci
    • Print Speed: Up to 35 ppm in color and black and white
    • Notable Features: 10.1-inch color touchscreen, advanced security options, and mobile printing capabilities
  1. Sharp – MX Series

Sharp’s MX series is known for its versatility, user-friendliness, and superior print quality. These models cater to a range of business sizes and offer customizable features, making them an attractive option for many organizations.

  • Top Model: Sharp MX-5071
    • Print Speed: Up to 50 ppm in color and black and white
    • Notable Features: 10.1-inch color touchscreen, advanced security features, and mobile printing capabilities
  1. Toshiba – e-STUDIO Series

Toshiba’s e-STUDIO series offers reliable, high-quality printing solutions suitable for businesses of various sizes. These copiers boast impressive print quality, a range of customizable features, and user-friendly interfaces.

  • Top Model: Toshiba e-STUDIO4515AC
    • Print Speed: Up to 45 ppm in color and black and white
    • Notable Features: Advanced security options, 10.1-inch color touchscreen, and cloud and mobile connectivity
  1. Lexmark – XC Series

Lexmark’s XC series is designed with a focus on security, productivity, and quality. These models cater to different business sizes and offer a variety of customizable features, making them a popular choice for many organizations.

  • Top Model: Lexmark XC8160
    • Print Speed: Up to 60 ppm in color and black and white
    • Notable Features: Advanced security features, 10.1-inch color touchscreen, and mobile printing capabilities
  1. Brother – MFC-L Series

Brother’s MFC-L series is known for its compact design, ease of use, and affordability. These models are ideal for small to medium-sized businesses looking for reliable, high-quality printing solutions.

  • Top Model: Brother MFC-L9570CDW
    • Print Speed: Up to 33 ppm in color and black and white
    • Notable Features: 7-inch color touchscreen, advanced security options, and wireless printing capabilities
  1. HP – LaserJet Enterprise Series

HP’s LaserJet Enterprise series offers high-quality printing solutions designed for performance, security, and energy efficiency. These copiers cater to a variety of business sizes and offer customizable features to meet different needs.

  • Top Model: HP Color LaserJet Enterprise MFP M681f
    • Print Speed: Up to 50 ppm in color and black and white
    • Notable Features: Advanced security features, 8-inch color touchscreen, and mobile printing capabilities

The best commercial copier for your business depends on various factors such as print speed, print quality, features, and budget. By comparing the top brands and models, you can make an informed decision based on your specific needs. Canon, Xerox, Ricoh, Konica Minolta, and Kyocera each offer exceptional choices with their popular series, ensuring there is a suitable commercial copier for every business.


All About Commercial Copier Prices 

What Do You Want Out of Your Office Copy Machine?

Commercial Copier Price GuideBe it a new or used copier, it’s up to you to determine how much you want out of your copier when it comes to the workload you need to be carried out. The monthly payment or total office copier cost will be driven by those needs.

  • High Volume Printing
  • Laser Printer
  • Hole Punching
  • Inkjet Printer
  • Multifunction Devises
  • Fax Options

You can find a copier that can also work as a printer, a scanner, a sorter, a fax machine, and many other office duties. While this may sound like a really good thing to have, you also have to keep the price in mind.

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Getting a copier that can carry out all of these tasks will not be cheap. Often enough, such copiers can run into thousands of dollars, and if your budget can’t handle the cost, you’re better off looking for something else.

In many cases, your office may already have much of the extra technology anyway.

If you already own a printer or a fax machine, and you don’t need to worry about replacing them anytime soon, then there’s no need to get a copier that has all of those unnecessary features.

Also, remember to factor in the speed you require from your equipment. Though all current copiers are much faster than those of past years, it goes without saying that the more money you place into a copier, the faster it can process.

If your company doesn’t need a fast copier to get things done, then there’s nothing wrong with getting a slower copier at a more affordable cost.

However, if you know you’re going to need one that can keep up the high speed you need, then you’re better off investing in a higher-priced copier instead.

How Big Is Your Office Space?

The size of your work-space can help determine not only the physical dimensions of your copier but also how much and how fast you need it to process its jobs.

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Your company can only offer so much space for a copier to fit. Many of the more complex copiers have a wide girth, and if your office space is small you’ll have a very hard time fitting it into the room and moving around the space comfortably.

If this is the case, your best choice is to go with a smaller copier. The good side to this is you won’t take up much room at all; however, keep in mind that a copier this size can only do very limited tasks.

On the other hand, if your company has the room to house a larger copier, by all means, do so. Just make sure that your budget can handle the copier before buying.


How Many Employees Will Be Using the Copier?

You wouldn’t think that the number of employees would really have an effect on the price of the copier, but the use also plays a big role in your buying decisions.

Of course, if you have a large number of people in the workplace, there will be times when many people will need to use the equipment at once.

When this is the case the copier will need to be fast to complete the employees’ tasks so that they can get back to working on other things. A slower copier will only slow down their overall workflow.

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The number of workers also matters when it comes to the connectivity of the copier. New copiers have the ability to connect with the technology in the workspaces of your employees.

This is a handy feature that allows workers to use the printer option (a printer comes with every scanner regardless of price) to send files from their workspace directly to the copier machine.

Many affordable printers can carry out this ability, but they can only sync with around 5 to 10 computers at once. The more expensive copiers can sync with upwards of 20 or even 30 computers.

While this isn’t a necessary thing to have in the office, it could certainly come in handy and make things move faster in the company’s work space.

If your company has a large number of employers working in the office, you will most likely need to have multiple copiers.

If your business is growing (or if you simply need to replace more than one copier) consider how buying multiple copiers can affect the company budget.


Comparing Leasing vs. Buying Commercial Copiers: Which is More Cost-Effective?

Commercial copiers are essential tools for businesses of all sizes. They help streamline workflows and increase efficiency in the workplace. However, when it comes to acquiring a commercial copier, businesses have two options: buying or leasing. Both options come with their own set of advantages and disadvantages, but which is more cost-effective in the long run?

Leasing a commercial copier

Leasing a commercial copier involves renting the equipment for a fixed period, usually between two to five years. The lease agreement usually includes maintenance and repair services, which means the leasing company is responsible for keeping the copier in good working condition.

Advantages of leasing

  1. Lower upfront costs: Leasing a copier requires little or no down payment, which makes it a more affordable option for businesses that do not have the cash flow to make a significant investment upfront.
  2. Predictable monthly expenses: Lease payments are fixed and predictable, which makes budgeting easier for businesses. The lease agreement usually includes maintenance and repair services, which means businesses do not have to worry about unexpected expenses.
  3. Upgrade options: At the end of the lease period, businesses have the option to upgrade to a newer and better model, which means they can always have access to the latest technology without having to make a significant investment.

Disadvantages of leasing

  1. Higher total cost: Leasing a copier over a more extended period can result in a higher total cost compared to buying it outright.
  2. Contractual obligations: Lease agreements usually come with strict contractual obligations, which means businesses are bound to the terms of the lease, and terminating the contract prematurely can be costly.

Buying a commercial copier

Buying a commercial copier involves making a one-time payment for the equipment. The business becomes the owner of the copier, and they are responsible for maintenance and repair costs.

Advantages of buying

  1. Lower total cost: Buying a copier outright can be more cost-effective in the long run, as businesses do not have to pay interest on a lease agreement.
  2. Ownership: Once the equipment is paid for, the business becomes the owner, and they can use the copier for as long as it is in good working condition.
  3. No contractual obligations: Buying a copier outright means businesses are not bound by any contractual obligations and can use the equipment as they please.

Disadvantages of buying

  1. Higher upfront costs: Buying a copier outright requires a significant upfront investment, which can be challenging for businesses with limited cash flow.
  2. Maintenance and repair costs: Businesses are responsible for maintenance and repair costs, which can be costly if the equipment breaks down.

Which option is more cost-effective?

Choosing between leasing and buying a commercial copier depends on the needs and financial situation of the business. When if comes to office copier cost, leasing may be more cost-effective for businesses that need access to the latest technology but do not have the cash flow to make a significant investment upfront. On the other hand, buying may be more cost-effective for businesses that can afford to make a one-time payment and want to save money in the long run.

Ultimately, businesses should consider their long-term goals and financial situation when deciding whether to lease or buy a commercial copier. It’s also essential to consider the reputation and track record of the leasing or selling company before making a decision.


How Commercial Copier Price Factors In

Now that you know what questions to ask yourself when looking for a copier, you need to know the cost of copy machines so that you’ll know what to expect before you buy.

We’re going to break down the list into 3 categories – economical, mid-tier, and high-end – as well as give you some examples of which companies sell the products.

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Economical Copiers

Economical copiers are the least expensive of the three categories.

That doesn’t mean that they’re poor quality, of course; it simply means that you’ll go without features such as a large array of copier abilities such as an integrated fax machine or scanner, as well as it being slower to copy your files.

Business Copiers

Often enough, you can find an economical copier in consumer venues such as Walmart and Target that sell their copiers for an average price of $60 to $126 dollars.

That being said, these copiers are designed for simple consumer tasks and are most likely not going to be good enough for your more demanding business needs.

There are, however, specific vendors that create printers under their company name. One of the best makers of economical copiers would have to be Epson.

Epson is a company well-known for giving their buyers a quality multifunction copier for the best price. They offer many all-in-one printers (printers that can also copy and even scan in some cases) on their website for businesses at a great price.

Their copiers start out as low as $80 dollars, with the average price range being around $200 to $300. They’re also constantly having deals on all of their equipment, so it’s definitely worth checking them out. Also, important factors to consider:

  • Copier monthly payment
  • Used or newer model
  • Huw much paper you’ll need
  • Color prints
  • Large Print jobs
  • Toner costs

Another great line to check out would be Canon’s imageCLASS series. Canon has always been an impressive name in the printer business, and their laser technology makes them no exception when it comes to copiers.

Canon’s technology runs between $230 and $600 dollars, and their imageCLASS series is wireless, making it a great mix of affordability and craftsmanship.

If you work in a small company or one that isn’t demanding on their copiers, you should definitely give these companies a go.


Mid-Tier Copiers

If your company is able to afford a mid-tier copier, you’re in luck – you’re open to a wider range of copiers to choose from.

With mid-tier multifunction copiers, you get access to extra perks such as flash drive insertion and faxing. You may also have the option of buying a copier that can print images off for both physical uses (such as wallpapers) and for the screen as well.

The ability to copy images to a screen gives your company a huge advantage over the competition because you can use those scanned images to advertise online on your site, so it’s definitely worth your time and money to get one.

One of the best places to find a mid-tier copier would have to be Kyocera. This company offers a copier series simply called “Multifunctional” and it does exactly that, offering multiple functions along with its copier.

Cheapest Copiers

You can buy a copy machine that can print images in either black and white or in color depending on your own company’s needs, but you can also choose to have a printer, scanner, fax machine, or all of these, depending on what you buy.

Another well-known brand of copying and printing machines is Xerox, specifically their WorkCentre 6027. Xerox offers all-in-one printers, but with extra perks such as two-sided printing and built-in WiFi that would help your business.


High-End Copiers

When it comes to high-end copiers, you’re asking for the best of the best – and that’s exactly what you’ll get.

High-end copiers will give you everything you want out of a copier: You’ll be able to do all of the things mentioned earlier, such as copying, scanning, faxing, printing, emailing, flash drive interaction, and WiFi connection.

Industrial Copiers

But there’s more of course. You’ll also get the added benefit of super-fast printing (we’re talking a hundred or more copies per minute) the most durable equipment, and the most up-to-date security.

High-end copiers can also hold much more ink and paper than the other classes, so you won’t have to refill anything for a long time.

One of the best copiers to go for would be the HP Laserjet 9000 MFP. This copier has the ability to print out 50 pages per minute without slowing down and offers all of the necessary functions you need to get the job done fast.

The Kodak Ngenuity 9150 is another high-end copier that’s more than equipped to handle anything you throw at it. It can print 150 copies per minute in both monochrome and color, so you’ll never worry about getting the job done right.

No matter which copier you choose, you’ll know that you’ve picked the one that’s right for the job you need to be done – and at the end of the day, that’s all that matters.

Office Copiers – Essential For  Business

Commercial copiers and office printers are essential for any modern business. They offer fast, efficient document production and copying with features such as scanning and faxing which can help businesses become more organized and productive. With the ability to connect multiple devices to a single device, commercial copiers allow streamlined operations in any office environment. Commercial copiers also come with a range of customizable options, such as document feeders and finishing functions, ensuring that any business can select the model best suited to their needs.

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What You Need to Know Before Buying a Commercial Copier

Buying a commercial copier is a major investment, so it’s critical to consider the following before making your decision so you can determine to total cost of ownership:

1. Budget – How much money do you have available for purchasing and maintaining the copier? Make sure you factor in any additional features or accessories that may be needed.

2. Space – Consider the size of the copier you need and make sure it will fit in the space you have available.

3. Features – Different models offer different features, so decide which functions are must-haves for your particular needs.

4. Usage – How often do you plan to use the copier? Look for a model that can handle your estimated usage without needing too many repairs or maintenance.

5. Maintenance – Make sure you understand the service contract and any warranties that come with the copier before making a purchase.

6. Service Provider – Research companies that provide repair and maintenance services for commercial copiers so you can feel confident about getting timely help if needed.

Taking the time to consider these points before buying a commercial copier will save you time and money in the long run. With careful research, you can make an informed decision that best suits your needs.


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The Future of Commercial Copiers: Trends and Innovations to Watch

The world of commercial copiers has come a long way since the advent of the first Xerox machine in the late 1950s. As technology continues to advance, the future of commercial copiers is poised to be even more innovative, efficient, and eco-friendly. In this article, we will explore the trends and innovations shaping the future of the commercial copier industry.

  1. Connectivity and Integration

As businesses increasingly adopt cloud-based systems and embrace remote work, the need for interconnected and easily accessible copiers is essential. In the future, commercial copiers will integrate seamlessly with a variety of software, mobile devices, and cloud platforms, enabling users to easily access, print, and share documents from anywhere in the world.

  1. Artificial Intelligence (AI) and Machine Learning

AI and machine learning are already transforming many industries, and the commercial copier sector is no exception. Future copiers will harness the power of AI to optimize efficiency, reduce errors, and minimize waste. This could include features like predictive maintenance, which would enable the copier to anticipate when it needs servicing, and AI-driven document management systems, which would automatically sort, categorize, and organize documents for easier retrieval.

  1. Enhanced Security Features

As the world becomes more digitized, the need for robust cybersecurity measures in commercial copiers is paramount. Future copiers will likely offer advanced security features, such as biometric authentication, end-to-end encryption, and secure printing options that only release documents once the authorized user is physically present at the machine.

  1. Eco-friendly Innovations

Sustainability is becoming an increasingly important consideration for businesses, and the commercial copier industry is no exception. Innovations in eco-friendly technology will lead to the development of copiers that consume less energy, use sustainable materials, and generate less waste. This could include solar-powered copiers, recyclable components, and even the use of bio-based inks.

  1. 3D Printing Integration

While 3D printing technology is still primarily used for prototyping and manufacturing, it is expected that the lines between traditional copiers and 3D printers will blur in the future. Commercial copiers may incorporate 3D printing capabilities, allowing businesses to create physical prototypes and models alongside their traditional document printing needs.

  1. Augmented Reality (AR) and Virtual Reality (VR) Applications

As AR and VR technology becomes more accessible, commercial copiers may integrate these technologies into their systems. This could allow users to visualize printed documents in a 3D space or collaborate with remote team members in real-time using virtual or augmented reality environments.

The future of commercial copiers is promising, with numerous innovations and trends set to transform the industry. As technology continues to advance, businesses can expect to see more efficient, secure, eco-friendly, and versatile copiers, helping them stay ahead in an increasingly competitive and digitized world.


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