How Much Does Office Water Services in 2025?

Office Water Service Providers Office water services include both bottled water delivery and filtration colors. Assessing the cost of a bottled water delivery service depends primarily on how much water is being drunk at your office.

Usually, you’ll have to pay a rental fee each month for the cooler, which should run between $50 and $75. Then, you’ll pay for each bottle of water that you purchase, typically costing between $7 and $9.00 for every 5 gallons.

Office Water Service Sample Costs

Below are a few examples of prices for Water Delivery Services which will give you an idea of how much you will pay for your purchase.

$45 average cost for minimal Water Delivery
$8 cost per $5 gallons of water
$76 price average for 1 Case of twenty-four 12 oz water bottles
$135 Average cost of office water service per month 10-20 employees

Bottled water delivery to your office saves you from all the hassle of trying to arrange a drinking water solution for your staff. The company will install the cooler and bring you your regular order of water whenever you require it. Office water delivery services can even save businesses money. When you consider the cost of buying individual bottles of water, not to mention the wages you would have to pay a staff member to go and purchase them and transport them back to your office, the monthly cost of a water delivery service may be more affordable.

2025 Office Water Service Buying Guide

Creating a buyer’s guide for office water services involves considering various factors to ensure you choose the best option for your office environment. Here’s a comprehensive guide to assist you in making an informed decision:

1. Understand Your Needs

Office Size: Determine the number of employees to estimate consumption.
Water Consumption Patterns: Consider if your office consumes more water during certain times of the day or year.
Space Availability: Assess the space available for installing water dispensers or coolers.

2. Types of Water Services

Bottled Water Coolers: Ideal for smaller offices or where installation of a line-fed system is not feasible.
Point-of-Use (POU) Systems: Connects directly to the existing water line. Suitable for larger offices.
Countertop Models: Good for offices with limited space.

3. Quality and Filtration Systems

Filtration Types: Carbon filters, reverse osmosis, UV purification.
Health and Safety Standards: Ensure the service meets health and safety regulations.

4. Cost Considerations

Initial Installation: Consider the cost of installation and setup.
Rental vs Purchase: Decide whether to rent or buy the equipment.
Maintenance Costs: Regular maintenance is crucial for hygiene.
Volume Discounts: Check if discounts are available for higher consumption.

5. Service and Maintenance

Regular Maintenance Schedule: Ensure the provider offers regular cleaning and maintenance.
Customer Service: Look for providers with a strong customer service track record.
Service Agreements: Understand the terms of service agreements, including response times for maintenance or issues.

6. Environmental Considerations

Eco-Friendly Options: Consider environmentally friendly options like bottle-less coolers.
Energy Efficiency: Look for energy-efficient models to reduce electricity costs.

7. Additional Features

Temperature Options: Cold, room temperature, and hot water options.
Safety Features: Especially important if hot water is dispensed.
Ease of Use: Consider user-friendly interfaces and accessibility.

8. Vendor Reputation and Reviews

Research Vendors: Look for reviews and testimonials.
Ask for References: Contact other businesses that use their services.
Compliance and Certifications: Check if the vendor complies with industry standards and holds relevant certifications.

9. Trial Periods and Contracts

Trial Periods: Some providers may offer a trial period to test their service.
Contract Terms: Understand the length of the contract and terms of cancellation.

10. Emergency Support

Availability: Ensure the provider offers support in case of emergencies or breakdowns.

Selecting the right office water service requires balancing cost, convenience, quality, and environmental factors. Evaluate your specific needs, compare different providers, and choose a service that not only hydrates your team but also aligns with your office’s values and requirements. Remember to periodically review your choice to ensure it continues to meet your office’s evolving needs.

Find Office Water Service Near You and Compare Up To Five Money Saving Quotes

The Importance of Office Water Delivery Services: What You Need to Know

As a business owner, it’s easy to overlook something as simple as water. After all, your focus is often consumed by more pressing aspects of your business. But having accessible, quality drinking water in the workplace is essential—not just for your employees’ health but also for productivity and overall office morale.

Without drinkable water, your employees may feel dehydrated and sluggish, which can directly impact their performance. That’s why investing in a reliable water delivery service is a small but vital step for your office.

Why Consider Bottled Water Delivery?

Bottled water delivery services offer convenience, ensuring you always have fresh, clean water for your employees. These services come with a variety of options to fit your specific needs, including different bottle sizes and water types. However, navigating the costs and options can feel overwhelming.

To help you make an informed decision, we’ve outlined key factors to consider when choosing a water delivery service, including pricing trends, employee needs, and water quality.

Bottled Water for Offices: Pricing and Key Considerations

When evaluating water delivery services, it’s important to understand the factors that influence costs. By considering employee count, preferred water types, and your office budget, you can better estimate your needs and avoid unnecessary expenses.

1. How Many Employees Do You Have?

The size of your team plays a significant role in determining your water needs. Naturally, larger teams require more water, which increases delivery frequency and cost. While you may not arrive at an exact figure right away, understanding this correlation can help you allocate an appropriate budget for your water delivery service.

2. What Type of Water Should You Choose?

Water quality and taste are important to employees, and the type of water you select will significantly impact costs. Here’s a breakdown of common options:

Municipal Water: The most affordable option but often the least appealing in taste and quality. It’s unlikely to be a popular choice for daily consumption in the office.
Spring Water: A popular middle-ground option, offering good taste and reasonable pricing. It strikes a balance between quality and cost, making it ideal for businesses conscious of their budget.
Distilled Water: Purified and free of impurities, distilled water is a great choice for offices requiring ultra-clean water for appliances or specific purposes. However, it’s typically more expensive than spring water.
Artisan Water: Known for its premium quality and excellent taste, artisan water is the most expensive option. It’s ideal for offices where a luxurious touch is part of the brand identity.

Factors to Consider Before Making a Decision

Beyond employee count and water type, other considerations include:

Office Space: Ensure there’s adequate space to store the water bottles and equipment such as coolers or dispensers.
Budget: Determine a realistic monthly budget that accounts for both delivery costs and the quality of water your team prefers.
Delivery Frequency: Decide how often you’ll need refills based on employee usage patterns and your office size.

Making the Right Choice for Your Office

Investing in a bottled water delivery service shows that you care about the well-being of your employees. By evaluating your team’s needs and understanding the costs associated with different water types, you can make an informed choice that benefits both your staff and your bottom line.

Whether you opt for affordable municipal water or premium artisan water, ensuring your employees have access to clean, refreshing water will enhance their comfort and productivity throughout the workday.

How Much Will Your Water Cooler Cost?

The cost of a water cooler for an office can vary widely depending on several factors, such as the type of cooler, the brand, the features it offers, and whether you choose to rent or purchase the unit. Here’s a breakdown of typical costs:

1. Types of Water Coolers

Bottled Water Coolers: These typically range from $100 to $500 if you’re looking to purchase. The lower end will have basic features, while the higher end might include options like multiple temperature settings and higher-quality materials.
Point-of-Use (POU) Water Coolers: These are connected directly to the water line and generally cost between $240 to over $750 for purchase. The price can vary based on filtration technology, cooling capacity, and additional features like touchless dispensing.

2. Rental Options

Many businesses opt to rent water coolers instead of purchasing them outright. Rental costs can range from $32 to $50 per month for bottled water coolers and $43 to $63 per month for POU systems.

3. Additional Costs

Water Supply: For bottled water coolers, you’ll need to regularly purchase water bottles. The cost can vary, but it’s typically around $7 to $12 per 5-gallon bottle.
Installation: Some POU systems may require professional installation, which can add to the initial cost.
Maintenance and Filters: Regular maintenance and filter replacements are necessary, especially for POU systems. Filter costs and maintenance fees can vary based on the system and the service agreement.

4. Energy Consumption

Electricity costs for running the cooler are another factor to consider. Energy-efficient models can help save on these costs over time.

5. Discounts and Bulk Deals

If you are purchasing or renting multiple units, or if you sign a longer-term service contract, you might be eligible for discounts.

In summary, the cost of a water cooler for an office can range from a few hundred dollars for a basic bottled model to over a thousand for a high-end POU system. Rental options provide a lower upfront cost but can add up over time. Be sure to consider not just the initial purchase or rental cost, but also ongoing expenses like water supply, maintenance, and electricity.

Are You Going with Bottles or Bottle-Less?

A lot has changed since clean drinking water was first introduced into the office. You used to have to drink from the tap, and then large water bottles became a thing. Now, you can get your water bottle-less as well.

Bottle-less water coolers are seen as a greener and more environmentally friendly way to bring water to the office, as no water bottles are required and the use of plastic is eliminated.

With a bottle-less water cooler, all of the water is on-site, which takes care of the need for the bottles to be delivered to your office. It also comes with its own tapping and filtering systems to remove any harmful pollutants.

While this may seem like a great option, keep in mind that there will be more upkeep and costs associated with it, as you’ll have to replace the filter every so often and the cost of water may be slightly more than just buying the bottles.

Do You Want Your Office to Have Individual Water Bottles as Well?

Where do you stand on cups versus bottles? Many water delivery services also offer the option of making individual water bottles for your workers. While on the surface this may seem a bit pricey and maybe even unnecessary, it does have its advantages as well.

Most companies go with traditional disposable paper cups. This is a very cheap option in the beginning, but as time goes on and you continue to buy more paper cups, you’ll find yourself spending a considerable amount of money.

individual water bottles are more expensive at first, but once you buy them you never have to buy replacements. This is the best way to go if you work in a large company with many employees to help cut the cost of buying paper cups.

The Prices of Office Water Services: Where You Stand

Now that you know a few of the things that can factor into the cost of your water, you need to know how much you’ll be looking to pay in the new year.

Bottled Water Pricing

First off, there’s the price of the bottles themselves. Though you’ll most likely be ordering in bulk, most water delivery companies will go by the cost per bottle, and each bottle size comes with a different price.

Bottled Water Delivery: Key Costs and Considerations

When budgeting for office water delivery, it’s important to understand the pricing structure and factors that influence costs. Here’s a breakdown to help you make informed decisions about keeping your employees hydrated.

Average Costs per Bottle

Most companies charge between $5 and $10 per bottle, with bulk orders typically reducing the price per unit. For example:

Costco: $6.49 per bottle
Walmart: $5.12 per bottle

As large distributors, Costco and Walmart offer stable pricing, so you’re less likely to encounter significant price fluctuations over the year.

Travel Distance Impacts Costs

Delivery distance is another key factor. The farther the delivery company has to travel, the higher the cost. While prices vary based on the number of bottles delivered, the average delivery cost is $45 to $65 per month for every 10 employees.

Examples of Monthly Costs per 10 Employees:

Culligan Water Service:
- Municipal water: $49/month
- Distilled water: $59/month
Smaller Providers (e.g., Office Water Services):
- Municipal water: $53/month

Bottle Size: Three-Gallon vs. Five-Gallon

Choosing between three-gallon and five-gallon bottles depends on your office’s water consumption:

Three-Gallon Bottles: Best for small teams or moderate use.
Five-Gallon Bottles: Ideal for larger teams or high-consumption scenarios.

Keep in mind, using these bottles requires a water cooler. Most delivery companies offer water cooler rentals or sales, adding another cost to consider.

Getting the Best Value

Ensuring you get the right price without sacrificing quality is essential for any business. Bulk orders, selecting the right water type, and working with reputable suppliers are great ways to maximize value.

Why Choose Price It Here?

At Price It Here, we simplify the process of finding competitive prices for office essentials, including water delivery services. With our resources, you can:

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Need More Help?

If you have questions or need personalized assistance, don’t hesitate to reach out. We’re here to ensure your office runs efficiently without breaking the bank. Contact us today—we’re happy to help!

Compare Water Delivery Service Pricing

	Water Delivery Service	Office Delivery	Bottless	Contact	Compare Prices
	Culligan			1-888-730-5493
	Canteen			1-800-357-0012
	Aramark			1-855-273-3835
	Crystal Springs			1-877-970-5431
	Quench			1-844-876-4692
	Sparkletts			1-855-532-9115
	Diamond Springs			1-800-350-0525
	Arrowhead Water			1-800-873-7775
	Highland Mountain			1-800-870-5577
	Deer Park			1-800-759-8590
	Nestle			1-800-225-2270
	FIJI Water			1-888-426-4602
	Poland Spring			1-800-477-7464

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