CMMS Software

How Much Does Maintenance Management Software Cost in 2023?

Maintenance management software costs between $3500 to as high as $47,000. Depending on needs maintenance management software usually costs between $29,000 to $50,500.


What is CMMS and How Much Does it Cost?

In 2021 Maintenance management software price is most closely related to the size of the operation you need to manage. Software costs can run from as low as $3100 to as high as $46100. Depending on needs maintenance management software usually costs between $29,000 to $50,500.

Maintenance management in a large company can be an extremely complex operation, and even in smaller firms, the management and tracking of all maintenance requests can be a time-consuming task. Well-designed maintenance management software gives you a portal for tracking, managing, and recording all the maintenance that happens within your company.

Maintenance Management Software 101

Today, facilities managers face unprecedented challenges. They’re under increasing pressure to boost efficiency and productivity. At the same time, they’re tasked with decreasing costs.

Furthermore, in the era of COVID-19, facilities maintenance management has never been more important. The right asset maintenance management software can help you to stay on top of your facility and equipment needs.

For this reason, more facilities managers are turning to maintenance management system software. A CMMS is a centralized digital platform. It empowers companies to organize their maintenance operations.

With a CMMS, you can streamline your procedures and eliminate mounds of paper. The system can also help you to enhance team communication. Most importantly, it supports cost-effective managerial decision-making.

CMMS is a type of enterprise asset management tool. You can use today’s cutting-edge CMMS offerings on your desktop, tablet, or smartphone.


Managers across a range of industries take advantage of CMMS for various reasons. For example, you might see the software in use in fields such as:

• Manufacturing
• Fleet management
• Facilities management
• Hospitality
• Healthcare
• Foodservice
• Property management
• Municipal management

For end-users, a centralized dashboard is the heart of a CMMS offering. Managers can use any device to navigate important features that enable them to record equipment information.

They may also use a CMMS to create, assign, and track maintenance tasks. Furthermore, a manager may use this kind of system to monitor inventory, communicate with personnel, and track asset history.

Maintenance Management Software Cost

How Much Does Maintenance Management Software Cost?

You might wonder about the cost of maintenance management software. The cost of maintenance management software directly correlates to the size of the firm that you manage.

If you have a smaller operation, for example, some software might cost as little as $3,100. Alternatively, a suitable CMMS offering could cost as much as $46,100.

If you run a large operation, the final cost of a viable program will depend on your needs. On average, maintenance management software can cost between $29,000 to $50,500.

With a large company, maintenance management is quite complex. Still, managing maintenance tasks can prove time-consuming even for a small firm.

For this reason, companies of all sizes can benefit from computer maintenance management software. With a single portal, you can use CMMS to track, manage, and record maintenance tasks. Moreover, it will help you to maintain a high-level overview of all the maintenance activities of your company.

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Typical CMMS Costs

There are a few factors that can contribute to the cost of asset maintenance management software. For instance, you may buy an off the shelf solution. In that case, a program could cost as little as $740 to $910.

Alternatively, you may need a customized CMMS solution. If so, you might pay between $1,800 and $10,200 for the program.

On average, midsized businesses may spend $10,000 to $50,000 for a customized CMMS solution. Alternatively, a small company with less than ten users might pay $45 to $125 a month for a subscription-based offering.

Top Maintenance Management Software

In relatively recent years, technology has advanced considerably. Today, companies can produce things at an alarming rate.

However, it’s essential to maintain your equipment to keep up with the rapid pace of the modern business environment. The smallest oversight can halt production without warning.

For example, modern facilities are increasingly automated. Automation is the heart of many contemporary organizations. For this reason, it’s important to keep equipment in top shape.

Maintenance management software can help you to reduce equipment downtime. It can also help you to increase equipment availability. Furthermore, the right software can help you to keep operational and maintenance costs low and predictable.

More importantly, a CMMS offering can help you to maintain facility safety. It can also help you to boost customer satisfaction. Finally, with maintenance management software, you can extend equipment life.

There are a few top offerings that stand out.

Maintenance Connection

Maintenance Connection Logo

Maintenance Connection is an easy-to-use program. It’s ideal for helping managers track equipment.

For example, you can use it to track hours, parts, and on-hand stock. You can also use it to keep track of purchase and equipment history.

Furthermore, you can use the Maintenance Connection program to organize vendors. With a single click, you can access vendor information quickly.

With Maintenance Connection, you can easily create customized reports. The program offers many options for asset tracking and documentation.



MaintiMizer logo

MaintiMizer is a bit more advanced. You’ll need to enter quite a bit of company information to get started with the program. However, your hard work will pay off.

Once you’ve set up the program, you can record maintenance and repairs easily. You can also easily track repairs and parts, as well as how they’re used. Furthermore, the software makes reordering needed parts easy.

MaintiMizer is a very detail-oriented offering. It allows you to track employees, parts, and equipment in great depth. Furthermore, the company offers exceptional customer support.



eMaint Logo

If you have a lot of details to track, you might find that eMaint is convenient. As an example, the offering lets you switch between searches easily.

You can also apply custom filters. With these tools, you can easily create custom reports.

The best feature of eMaint is its easily navigable interface. The company also offers superior training. You can get up-to-speed fast with the program at eMaint University.

eMaint also offers many customizable options. It even ships with an interactive map tool to help with fleet management.

With eMaint, you’ll have access to a range of features. You can also take advantage of the company’s helpful and friendly implementation experts.



Q Ware CMMS logo

Q Ware CMMS is another easy-to-use management solution. The company also provides superior customer support. Furthermore, Q Ware CMMS is inexpensive relative to other offerings.

With Q Ware CMMS, you can set up an email system to hold employees accountable for maintenance. It’s a great way to establish a centralized source of maintenance information.

Using the platform, you can update maintenance tasks as needed. Furthermore, it provides a stream of continuous communication that everyone can access.

Q Ware CMMS also provides extensive reporting features. You can also use the software to manage complicated workflows.

If you have trouble getting started, you can reach out to Q Ware CMMS customer support. They’ll gladly help you to establish data streams and critical analysis workflows.


Choosing the Right CMMS Software

When selecting maintenance management software, it’s important to address the needs of staff and your industry. For example, you might want to look for an offering that caters to the food industry if you work in that field. Alternatively, you may need to manage a large amount of equipment or vehicles.

Choosing the right software will enhance your long-term experience. It will also make using the program easier.

It’s also important to consider the reporting functions of your CMMS. For this reason, it’s vital to look for a package that meets any current and anticipated reporting needs.

Furthermore, it’s important to choose maintenance management software that integrates with other applications. For example, you might need a CMMS that can integrate with your company calendar.

Alternatively, you may need a program that can integrate with advanced software such as a CAD program. Yet still, you may need a CMMS for facilities management.

It’s also important to choose a program that offers mobility. The program should work across a range of mobile devices.

If workers must report to a desk to log details, it can slow down their workflow. With a mobile solution, you can ensure that your staff members can log details easily.

The Top Source for Maintenance Management Software Comparisons

Now that you’ve reviewed the ultimate buyer’s guide to maintenance management software, you should find making a selection easier. What you need now is a convenient way to compare available maintenance management software.

Price It Here makes it easy to find information that you need online. There are hundreds of thousands of websites where you can find information.

Best Maintenance Management Software Options

Once you start your search, you’ll quickly see that search engines provide a massive amount of information. What they don’t do is help you to filter out the perfect matches for your needs.

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What to Look For In Maintenance Management Software (CMMS Software)

First of all, you have to know what you’re actually looking for. Maintenance management software is often referred to by several confusing acronyms, although they all refer to software that will let you achieve the same sorts of results within your company. Although it pays to look into the subtle differences of each type of program, you may see maintenance management software referred to as CMMS, EAM, PM, or FAMS software.

One thing to look for is a program designed to address the specific needs of your industry. If you’re in a more obscure industry with a small niche, you may not be able to find software custom-designed to address your needs, but those in more common fields may. For instance, there are programs designed to specifically address the maintenance concerns of public roadwork departments, or for companies that have to maintain a large fleet of vehicles. Finding software that is fine-tuned to your situation will make the long-term experience of using it that much easier.

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Reporting functions are an important part of CMMS software, and you should look for a package that meets any reporting needs you may have. The more tightly integrated maintenance is with other departments, the more detailed reports you may be required to generate, so the ability to create custom reports based on any criteria you require is something that many users find helpful.

Integration with other types of software such as calendar software or CAD programs for facilities management may help the maintenance software integrate smoothly into your environment. Support for wireless devices like tablets and smartphones can also help your maintenance workers log appropriate details on-site, rather than having to try and update records appropriately at a later date.

Finally, you need to look for software that is hosted by the software vendor, unless you have an extremely proficient IT department at your own organization. Hosting the software and maintaining it locally is suitable mostly for those involved in highly technical industries. For most companies, having the vendor host the software and offer it as a Saas (software as a service) package will mean much less downtime and having all support issues handled promptly and effectively.

Maintenance Management Software Sample Costs

Below are a few examples of prices for Maintenance Management Software which will give you an idea of how much you will pay for your purchase.

  • Off the Shelf CMS Software average starting cost of $750 – $960
  • CMMS System typical cost for $1,899 to $10,000 For Small Businesses
  • Maintenance Management System typically cost for $10,200 to $50,000 For Medium-Sized Businesses
  • Hosted CMS Price Range $45 -$128 per month. (1-10 users)

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