How Much Do Commercial Copiers Cost in 2025

The table below outlines the updated costs of commercial copiers in 2025, categorized by their monthly print volume. Prices can vary based on the copier’s features, brand, and print capacity. Renting is also an option, with costs ranging from $600 to $1,000 per month depending on the copier’s specifications and rental terms.

Cost	Monthly Print Volume
$750	Up to 3,000 copies
$2,500	Up to 5,000 copies
$10,000	Up to 15,000 copies
$25,000+	Over 30,000 copies

For basic business copiers, prices range from $700 to $1,600, while high-end models can exceed $15,000.

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Commercial Copy Machines – Calculate The Cost:

Low-end commercial copiers often cost from $800 to $2,000. Models that are in the middle or higher end can average around $13,000 to $45,000. If you lease top-tier machines, plan for costs over $30,000.

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Many brands and models make it hard to decide which office copier is right. We’ve looked at the costs of some popular copiers, focusing on reliability, quality of printing, speed, and available features to help make the choice easier for you.

Canon imagePRESS C6010VPS

Presenting the Canon imagePRESS Series: C7010VPS, C6010VPS, and C6010S—your next generation of digital color presses, integrated with Océ PRISMAsync operation management, providing a harmonized solution that elevates performance and propels print productivity to new heights. By marrying Canon imagePRESS’s advanced digital color technology with Océ PRISMAsync’s proficient operation management, we assure practicality, sustained reliability, and straightforward operation. Elevate your prints with brilliant imagery, mirroring the aesthetic and texture of offset printing, culminating in a streamlined, potent digital color production solution that unveils new possibilities. At Canon, we take pride in forming strategic partnerships with our customers, comprehending their needs and, by tapping into our vast imaging systems experience, the imagePRESS C7010VPS/C6010VPS/C6010S digital presses with Océ PRISMAsync persistently redefine production print performance benchmarks.

Estimated Cost: $77,000

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Canon imageRUNNER ADVANCE DX C5860i Color Copier

Merge printing, copying, scanning, sending, and storing functionalities with the robust and dependable Canon ImageRunner Advance DX C5860i Multifunction Copier. Experience swift printing at speeds of 60 pages per minute, obtaining your initial page in a mere 2.9 seconds for monochrome prints and 4.2 seconds for color outputs. Facilitate versatile scanning by processing up to 200 sheets via the single-pass duplexing document feeder or utilizing the platen glass for scanning sheets, books, and three-dimensional items with the Canon DX C5870i Multifunction Copier. This device encapsulates a comprehensive solution for managing your document-related tasks efficiently and reliably. Download the spec sheet now for detailed insights into the PrinterCopierScannerFax60Color capabilities.

Estimated Cost: $10,000

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Xerox Versant 3100 Press Color Laser Production Printer

Presenting the Xerox Versant 3100: A Synthesis of Speed, Precision, and Unparalleled Color Technology with Comprehensive Finishing Solutions.

Embark on a journey of advanced printing with the Xerox Versant 3100, distinguished as the most innovative press within the Versant family. This powerhouse not only accomplishes complex print tasks with ease but also ensures the delivery of top-tier results consistently. It takes pride in its Ultra HD Resolution Technology, setting a new benchmark in image quality by providing a pixel count four times higher than its digital press contemporaries—all while maintaining impressively rapid printing speeds. The Versant 3100 is engineered to deliver a perfect blend of swiftness, optimized alignment, innovative color calibration technologies, and a robust array of finishing options, ensuring that it stands out as an exemplary model in sophisticated press technology.

Estimated Cost: $66,000

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HP Color LaserJet Enterprise MFP M776 series

The HP Color LaserJet Enterprise MFP M776 series is a multifunction printer designed for enterprise-level workloads, offering both color and monochrome printing capabilities. Renowned for its robust performance and enhanced security features, this series ensures high-quality outputs with professional-grade color precision. It supports advanced functionalities like printing, copying, scanning, and faxing, all from one centralized device. With a user-friendly touchscreen interface, it integrates seamlessly into modern workflow environments. The M776 series boasts high-speed printing, advanced paper handling, and options for modular finishing. Equipped with HP’s security features, it safeguards sensitive data and thwarts potential cyber threats. Ideal for businesses prioritizing efficiency, quality, and security.

Estimated Cost: $8,700

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Lexmark™ MX822ade Laser All-In-One Monochrome Printer

Maximize efficiency with the Lexmark Multifunction Monochrome Laser Printer, a synthesis of durability and high-speed performance. Built with robust construction and steel frames, it promises lasting quality, while delivering an ultra-fast performance powered by a quad-core processor and 6GB of memory, enabling print speeds of up to 55 pages per minute. The printer also features integrated duplex printing to conserve paper and boasts a 200-page capacity coupled with ultrasonic multi-feed detection technology for expedient output.

• Connectivity: Utilize a Gigabit Ethernet port and two USB Hi-Speed certified ports for seamless integration into your office network.
• Impressive Speed: Experience rapid printing and copying, with up to 55 pages per minute (ppm) ISO, all in sharp monochrome.
• High-Resolution Output: Achieve superior image quality with a maximum resolution of 1200 x 1200 dpi.
• Swift Copying: Attain monochrome copying speeds of up to 55 pages per minute.
• Rich Scanning: Produce vibrant colors with a scan resolution of 600 x 600 dpi.

Ensure efficient, high-quality, and eco-friendly printing with this Lexmark multifunction printer, a versatile and sustainable solution for your printing, scanning, and copying needs.

Estimated Cost: $3,500

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KONICA MINOLTA BIZHUB PRESS 2250P

The Konica Minolta bizhub PRESS 2250P is a high-performance digital printing system designed for demanding production environments. It delivers sharp black and white output with impressive speed, making it ideal for businesses with substantial printing needs. With a printing speed of up to 2,250 pages per hour, the 2250P ensures fast turnaround even for large-volume jobs. It boasts superior image quality, advanced paper handling capabilities, and modular finishing options, allowing for a range of document presentations. Built with user-friendly interfaces, it offers seamless integration with existing workflows. The 2250P stands out as a reliable choice for businesses prioritizing efficiency and quality in their print operations.

Estimated Cost: $55,000

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Office Copier Sample Costs

Here are some general cost ranges to help you understand what you may pay:

• $14,100 is about the average for a new copier that can print up to 55 pages per minute.
• $36,200 is approximately what you would pay for high-volume copiers made to handle a lot of work.
• Used copier leases might be around $199 to $980 per month.
• Used office copiers often cost around $6,000.
• You can find low-volume copy machines to lease starting at around $89 a month..

A copier takes what it sees on an original paper and makes copies through either scanning or analog photography. What makes business copiers different from home copiers is mostly how many pages they can print monthly. Business copiers range from about 8,000 copies per month all the way to 40,000 or more.

4 Things to Look For In an Office Copy Machine:

Here are four important factors to think about before choosing a copier:

1. Capacity and Size
   • How much coffee does your company use? Is it a low or high-traffic environment?
   • How much room do you have for the copier?
2. Type of Machine
   • What type of coffee will you be making? Espresso? Drip?
   • Do you want an automated or a manual machine?
3. Ease of Use and Maintenance
   • How user-friendly is the interface?
   • What is the cleaning and service schedule?
4. Cost and Budget
   • Can you afford the cost initially?
   • How will long-term use affect your budget when it comes to repairs and energy costs?

Consider all the factors that apply to your specific needs to find the right copier for your company.

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All About Commercial Copier Prices 

What Do You Want Out of Your Office Copy Machine?

When getting a new or used copier, think about how much work you want it to do. Your budget will be impacted by those factors. Some capabilities to consider:

• High Volume Printing
• Laser Printer
• Hole Punching
• Inkjet Printer
• Multifunction Devises
• Fax Options

Many copiers also serve as printers, scanners, sorters, fax machines, and more. Though it seems ideal to have all those tools in one machine, the cost of them goes up. If you’re able to spend that much, then go for it, but it is not always worth it if the budget does not allow it. Many companies already have that technology separately. Don’t waste money if that is the case.

Speed is also a big issue. Newer copiers are much faster, but generally, a higher price also brings higher speeds to the table. If your company does not need high speeds, then the extra expense might not be worth it. However, if it’s a need, then prioritize speed even if you have to pay a bit extra.

How Big Is Your Office Space?

Your office space can determine the size and speed of the copier that you need.

If your space is too small, large and complex copiers may not be the best choice. Smaller copiers may take up less room, but they don’t offer the best performance or all the features you may want. So, on the flip side, if you do have the space, a larger copier may work, but just keep the budget in mind.

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How Many Employees Will Be Using the Copier?

The amount of employees also plays a part. The amount of people who may use it directly affects the speed requirements. If there are many users at one time, the copier must perform tasks more quickly. It is an important aspect to consider when making your decisions because it can have a direct impact on workflows.

Modern copiers also link to employee devices, which streamlines workflows. Some affordable machines may only connect to a limited number of devices at once, and if your business is larger, more expensive machines may be needed, as those can sync to multiple devices at once. Having this extra function is handy if the budget permits.

For a business with many users, there may be a need for more than one copier, which also influences overall cost and budgeting for that.

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Comparing Leasing vs. Buying Commercial Copiers: Which is More Cost-Effective?

Commercial copiers help improve workplace productivity and operations for businesses of any size. You have the choice of leasing or buying these copiers, and each approach has different positives and negatives. What works best often depends on individual needs and financial resources.

Leasing a commercial copier

Leasing is the practice of renting equipment for a period, often 2 to 5 years, while an agreement is in place between the two parties. This deal tends to include maintenance.

Advantages of leasing

1. Lower Initial Cost: Leasing allows you to avoid making a larger down payment or any down payment at all so that even companies with little capital can still access a copier.
2. Predictable Costs: Payments each month are predictable, which makes budgeting easier for businesses. Additionally, the deal may include any repair costs if the machine breaks down.
3. Upgrade options: Leasing a machine may also give the option of upgrading to a better model at the end of a lease without the initial high cost of purchasing a new copier.

Disadvantages of leasing

1. Higher total cost: It’s common that leasing may end up costing more compared to a full, outright purchase over a long period of time.
2. Contractual Issues: Lease deals can have strict requirements, so any early termination can come at a high price.

Buying a commercial copier

Buying refers to purchasing a machine. It’s yours outright after the deal is done. The owner takes care of upkeep.

Advantages of buying

1. Lower total cost: This method tends to be cheaper overall because you don’t have to make regular interest payments that may add up during the course of a lease agreement.
2. Ownership: Once the device is purchased, it’s yours for as long as you can use it.
3. No Contractual Issues: No complicated contracts to worry about, which means the business can use the device however they see fit.

Disadvantages of buying

1. Higher Initial Costs: Upfront investment can be very expensive, which isn’t ideal for some smaller businesses with limited capital.
2. Repair Costs: The owner is responsible for all costs relating to any maintenance or broken parts that may need to be fixed.

Which option is more cost-effective?

Deciding between buying or leasing will depend on the business’s priorities and ability to spend money. For those who do not want to deal with higher initial costs, leasing is a better bet; however, for those who wish to buy a device outright, it will save money in the long run. Ultimately, choose an option based on your priorities, and do not forget to consider the trustworthiness of both the leasing and selling parties that you’re considering.

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How Commercial Copier Price Factors In

There are different types of copy machines that each fit different needs and wants of customers. Copiers tend to be split into three categories which include economical, mid-tier, and high-end copiers.

Economical Copiers

Economical copiers are generally the least expensive and most affordable. Keep in mind, though they’re cheaper, that the functionality and features may not be up to the standards of a mid or high-tier machine. However, that does not mean they don’t get the job done. Economical copiers are very useful for simple copying jobs.

These machines can be purchased at stores like Walmart for under $150; however, these types of machines are made more for home use than office and business purposes. Certain brands, such as Epson, create better economical copiers with all-in-one functionality for less than others. Many models from this brand include scanners, copier functions, and printer capabilities all in one, starting as low as $80. Canon has always been a good contender when it comes to printing, and their image CLASS series is a great model for those seeking laser printing functionality and great wireless capability, with costs ranging from $230 to $600. For companies with lower printing volume or needs, these options may be a good idea. Things to consider when choosing the economical route include:

• Monthly payment of the device
• Newer vs older models
• How much paper the company will use
• Need for color prints
• Size of print jobs
• How much toner you’ll use

Another great line to check out would be Canon’s imageCLASS series. Canon has always been an impressive name in the printer business, and their laser technology makes them no exception when it comes to copiers.

Canon’s technology runs between $230 and $600 dollars, and their imageCLASS series is wireless, making it a great mix of affordability and craftsmanship.

If you work in a small company or one that isn’t demanding on their copiers, you should definitely give these companies a go.

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Mid-Tier Copiers

If your company has an extra budget, consider a mid-tier copier with extra features such as USB compatibility or even faxing options. You may even have options to buy a copier that has photo printing for physical and screen displays. If you can print images and photos on screens, then you will have more capabilities when advertising your company’s products and offerings, so the extra cost may be worth it.

Kyocera makes a series called “Multifunctional,” which has many capabilities. These may come with color or monochrome printing options, and scanners, printers, and faxing options are usually included, which makes them a great pick. Xerox offers an all-in-one printer series called the WorkCentre 6027, which includes two-sided printing and built-in WiFi.

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High-End Copiers

When going for the top-of-the-line, high-end copiers are an amazing choice. They come with all of the capabilities of lower-tier copiers with printing, scanning, faxing, emailing, flash drives, and WiFi, and many added capabilities that aren’t commonly seen, such as super-fast printing and enhanced durability along with the best security protocols that are needed to ensure your files and documents are kept secure from those who may want to cause harm to your company’s systems.

Another good quality of the high-end copiers is that they have the capacity to carry large amounts of ink and paper compared to other models, so it may save time and expenses in the long term. The HP Laserjet 9000 MFP and the Kodak Ngenuity 9150 are popular machines with quick printing speeds, around 50-150 copies per minute, along with all the necessary functions and more.

Any copier that’s chosen for the company should be one that works best for the purpose and use, and in the end, that’s all that matters when it comes to deciding.

Office Copiers – Essential For  Business

Copy machines and office printers help make productivity and workflow simple for any modern company. Quickly printing, copying, scanning, and faxing these machines also promote organized and efficient operations. By giving the capability to sync with multiple devices in one setting, office copiers help promote productivity while being an important feature in a collaborative environment. The customizable features and options help suit any business needs.

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The Future of Commercial Copiers: Trends and Innovations to Watch

Copiers have made a long journey since the first Xerox machine debuted in the 1950s. More eco-friendly and productive advancements will be made in the near future. Below is a look at what the copier market may soon bring.

1. Connectivity and Integration

The future copier market may be affected by more and more remote work settings that businesses are embracing. This is important to the field because copiers will have to be able to connect to a variety of software and cloud-based platforms. This is important as it may be used anywhere in the world..

2. Artificial Intelligence (AI) and Machine Learning

AI may change the game for copiers; it helps lower errors and promote efficiency with fewer wasted supplies. AI may also predict maintenance needs for copiers and sort documents and files automatically to make it easier to access them in the future.

3. Enhanced Security Features

Cybersecurity is a main priority. Security measures that will be coming will likely include biometric authenticators and encrypted data that are protected at all ends. Only users who are physically at the copier may have access to a printed file.

4. Eco-friendly Innovations

The demand for more sustainable equipment is more prevalent than ever. Copiers of the future may run using solar power and recycled components, along with using sustainable bio-based inks.

5. 3D Printing Integration

3D technology may also start making its way to traditional printers and copiers in the near future. By integrating 3D printing, you can create working physical models for your designs.

6. Augmented Reality (AR) and Virtual Reality (VR) Applications

As AR and VR become more commonplace, their use may affect how copiers operate. Users may have the option to see files in 3D space and interact with other users.

In closing, technology advances constantly, and in the future, you may expect more efficient, sustainable, versatile, and safer copier options than ever before that can help make your work and company grow.

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Article Resources:

https://www.lifewire.com/epsons-workforce-wf-2760-all-in-one-printer-4066958

https://www.pcmag.com/review/351401/canon-imageclass-d1550

https://www.cnet.com/products/hp-laserjet-9000l-mfp-multifunction-printer-b-w-series/specs/