Compare Document Management Software Prices -BUYERS GUIDE 2020


What is Document Management Software (DMS) and How Much Does It Cost? 

In 2020Document Management Software cost from $35 to $265 a month and the price is effected by type of product (image system / Software), # of users, and amount of documents to be added weekly. Additional considerations on total price will be cloud storage, regulatory compliance needs, and security requirements.

Here’s What You Need To Know:

Document management software (DMS) makes it possible to organize, edit, and distribute important documents or images of important documents across a network in a business context. Many business use DMS to centralize and audit all of their free-floating information; like a typical cloud storage service, DMS use intelligent data capture to catalogue metadata about documents including editing events, authorship, and security clearance. Greater accuracy and less waste are both major benefits of DMS.

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Compare Document Management Software Pricing

 Product ReviewedDocument
Imaging Service
Cloud Storage AvailableFeatures and ToolsHelp & SupportCompare Pricing
DEVONthink Pro OfficeService  Offered - CheckService Not Offered - XExcellent9.75
WebMergeService  Offered - CheckService  Offered - CheckExcellent9.75
Content VerseService  Offered - CheckService Not Offered - XExcellent9.62
FileCenter ProService  Offered - CheckService  Offered - CheckExcellent9.6
IntelligenceBankService  Offered - CheckService Not Offered - XExcellent9.53
M-Files DMSService  Offered - CheckService  Offered - CheckExcellent9.8
BlueDocService Not Offered - XService  Offered - CheckFair9.14
Xait PorterService Not Offered - XService Not Offered - XFair9.39
eDocXL ProService  Offered - CheckService Not Offered - XFair9.5
DocPoint PersonalService  Offered - CheckService Not Offered - XExcellent9.83

Purchasing DMS software can streamline business processes to save both time and money. Make sure you buy the best document management software with this guide.

Are you still holding onto paper records for your business? Is your company able to recover if a disaster hits? Yes, paper is a good way to monitor your day-to-day activity, but there is another option when it comes to data management that may improve your business.

Protecting your business from unexpected problems should be your number one priority. There are a few ways that businesses can track their important documents. One example is old-fashioned such as keeping paper records. Another option we would like to discuss today is sorting sensitive information into document management software.

First, we want to make sure you know what DMS is.

Compare Documetn Managemetn Software Costs

What is Document Management Software?

A document management system helps businesses store and track both paper and digital information into one central electronic cabinet. A scanner is used to upload paper documents and convert them into online copies.

Nowadays, it is essential for all types of businesses to keep multiple copies of important documents. The DMS software can also give users access to any file by searching for it in the cloud-based or self-hosted software.

Why Should You Have DMS Software?

There are a number of reasons why you should consider investing in DMS software for your business. A few of these key reasons are:

  1. The software will allow you to control who sees what documents.
  2. The business owner can secure certain private documents that not all users can have access to.
  3. Users are able to edit information at any time if the document is saved into the software.
  4. Business owners can eliminate the need to keep physical documents with DMS software.
  5. Having documents stored online can increase searchability and users will have an easier time finding certain files.
  6. If documents are uploaded online, they can be accessed across all mobile devices, laptops, tablets, and any other device that requires an Internet connection.

Do You Need a Self-Hosted System or a Cloud-Based Document Management System?

There are two main types of DMS software that exists: they are self-hosted and cloud-based.

DMS Software - Cloud vs Self HostedWhen talking about self-hosted software, it means your documents are stored on your business’s servers. Installing a self-hosted software means that you, the business owner, are able to have full control over managing your information. These systems can run you a few thousand dollars for the initial start up fee and may require yearly upgrades.

We recommend a self-hosted document management software system if you have a small company and you want to be on top of your files.

In contrast to self-hosted software, cloud-based software is another option for your business to choose as a way to store data. Cloud-based software is popular right now because it gives you the power to see your documents by mobile device or computer. This software is purely accessible online, and it usually costs a smaller monthly fee for each user. By using a cloud-based system, all of your files are backed up continually.

The downside to this type of system is that you rely on Internet connections to access your information, so if the provider has an issue you will need to wait for them to fix it.

What Are Some Top DMS Software Brands?

DEVONthink Pro is $80 and will provide you with document imaging service. You can easily file your data with this software if you have a Mac computer. This software is also great for a variety of users because it works well for students, teachers, and even lawyers. This is not a cloud-based software.

This software is also great for a variety of users because it works well for students, teachers, and even lawyers. This is not a cloud-based software.

WebMerge is another way to simplify your data. On WebMerge you can build documents, too. The lowest starting price for this type of cloud-based software is $29 for people who do not need to store large files. If you want to store over 2,000 documents each month they offer a plan for businesses that is $399.

FileCenter Pro enables users to quickly upload scanned documents. This software is great for small businesses that do not require large document management. FileCenter Pro includes optical character recognition which helps users search for documents in a timely manner. The text on documents becomes searchable once it is uploaded into the program.

On our website, you can compare more software to determine which one will fit your individual business needs.

What Does DMS Software Do For Your Business?

Before you invest in a DMS software, recognize the value it has on improving your business organization.

Encourages Teamwork

When you decide to purchase document management software, your ability to easily share information dramatically increases. Employees can share documents when they need to work together on a project. Having online copies of information saves time and reduces the need to use paper documents to complete a task.

Promotes Security

Your employees will be granted access to or will be denied the ability to view certain files. It’s important for you to dictate who can see what. For example, you can tell your store manager to send copies of sales transactions over to your accountant for tax purposes, and not anyone else.

Gives You Remote Access

With DMS software installed, you are able to observe all of your data from your phone. You can track everything from daily sales to invoices, to customer feedback from anywhere in the world as long as you have an Internet connection. According to the New York Times, 43 percent of people living in the United States work remotely. This type of management eliminates the stress that comes with organizing paper files. All of your information is stored in one convenient location.

Document Management Software Sample Costs:

Below are a few examples of prices for Document Management Software which will give you an idea how much you will pay for your purchase.

  • Single User average starting cost of $1,000
  • $8,000 – $10,000 typical cost for 10 Users
  • 2,000 – $5,000 average cost of Set Up and Consulting Fees
  • Hosted Document Management Services Price Range $500 to $2,550 per year.

Popular Document Management Software Suppliers: M-Files, DocPoint Personal, BlueDoc Document Management Systems, Paperless, Dokmee Home, and Paperport Professional.


On our site, we provide many buyer’s guides for a variety of services and systems. Our document management software buyer’s guide allows you to determine if you need to buy DMS software (and what type) for your small or large business.

At, we pride ourselves in helping you select the best products to help your business thrive in 2017.

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