How Much Does a Business VoIP System Cost in 2023?

VoIP phone systems cost between $275 and $1750, while cloud-based systems run as little as $27.99 a month. Pricing depends on how many phones and whether the equipment is on-premise or cloud-based. Calculate your cost, start here:

Pricing depends on how many phones and whether the equipment is on-premise or cloud-based.

The first step when choosing the right VoIP system for your company is to price compare. Here’s your insider’s look at VoIP system prices.

Does your business have a voice-over IP? If not, you’re missing out on this critical business tech.

More than a third of businesses now use VoIP as their go-to system. Everything from small to large-scale teams benefit from it.

If you’re unfamiliar with VoIP and looking toward adapting it, take care. You need to choose the right service for you.

Are you unsure what’s the best brand for its VoIP system prices? Then this is the list you need.

In this article, we will teach you everything you need to learn about VoIP. Learn how to calculate the cost for your needs. Go ahead and pick what fits your business.

Business VoIP System Prices Comparison

Don’t know which VoIP system gives the best for the price you’ll pay? We’ve got a quick but in-depth list here for you to go over, starting with Ring Central:

1. Ring Central

Ranging from $19.99 to $49.99/month per user RingCentral is a super value with all the whistles and bells. Ring Central is one of the best VoIP phones for the business. It uses a network infrastructure that spans North America, Europe, and Asia.

This VOIP and cloud PBX solution provides features that are perfect for large teams. If you need a robust network with many lines, this is the best one for its cost.

RingCentral is great because of its complete features. It is the most complete system out of everything in this list.

• Unlimited Phone Calls
• Unlimited Business SMS
• Call management and phone
  system administration
• Phone rental options: desk and
  conference phones
• Multi-level auto attendant
• Call log reports

Its set of features includes internet fax, call-forwarding, and auto-attendant to name a few. This unit is perfect for businesses with 50 lines and above.

There are, however, a few small problems with RingCentral. The service is great, but it’s not tailored for small-scale use due to its price. It lacks affordability, which is a problem if you don’t need as many features as it packs.

Also, only businesses with more than 20 users will have US-based support. Anything below that gets a route offshore.

2. 8×8 Virtual Office

These plans range from $25 – $55 per month per user. If you’re a small business that deals with a lot of international calls, 8×8 Virtual Office is the answer. It’s the choice system when considering VoIP phone system cost. Why?

8×8 is one of the best low-cost business phone services that fits small and medium businesses. Its lowest plans cover unlimited calls for up to 14 calling countries.

This, with other out-of-the-box services, is great value for money. It has an easy setup with robust desktop and mobile support.

• Unlimited Calling Zone
• 1 GB Media Storage
• Mobile Apps
• Business SMS
• Voicemail
• Team Messaging

The phone itself is not one of a kind, but rather their packages give it some allure. International calls tend to be expensive. Having the ability for unlimited calls to many destinations is invaluable.

The problem with 8×8 Virtual Office, however, is the missing features. Some useful parts like unlimited video, cloud storage integration and toll-free minutes.

3. NexTiva

Cost ranges from $19.95 per month – $27.95. NexTiva is one of the best VoIP phones for business, and for a reason. They have a good combination of features, affordable pricing, and stellar CS. Though they’re not the cheapest, their price is well-balanced enough for its slew of features.

Their lowest cost plans have unlimited calls and SMS and voicemail to text transcription. Their most full-featured plan is not too expensive as well.

• Voice
• CRM
• Chat
• Conference Bridge

The issue with NexTiva, however, is beyond their pricing plan. NexTiva tends to require its customers to commit to three-year contracts. Also, the pricing they list is for 100 or more employees. This may create confusion as small businesses would flock to them for their value.

Even with all that, NexTiva is still one of the best values for money VoIP phone prices on the market. That’s undeniable.

4. Jive

Jive rates are $19.95 – $29.95 for 1-99 users. One of the largest assets of Jive is its slew of different features. Much like its competitor RingCentral, each tier provides more and more features. It even has tools like call monitoring methods that they provide for free.

Its impressive set of more than 80 features gets better with their pricing scheme. The pricing provides a sliding scale incentive. The more users you have, the lower the price goes.

• Auto-Attendants
• Call Routing and Forwarding
• Local & Toll-free Numbers
• Cloud PBX
• Call Queues
• Call Recording
• Voicemail to Email

The problem with Jive, however, comes from its two most used features. International calling with the Jive is more expensive than its competition. Its video calling conferences have scope limitations as well.

If you’re a business with many employees, Jive is the low-cost business phone service of choice.

5. Vonage

Vonage cost between $19.99 per month/per line – $39.99. is one of the best VoIP if you’re looking for voice quality. Its robust voice capabilities are something any business would love to have. You can add to that some great features like online collaboration and video conferencing.

Its set of features are robust, with everything from call recording to toll-free. The most basic price, at $19.99, is a steal as well.

One issue with Vonage’s plans, however, is that everything that comes after the $19.99 entry-level price. Every feature will cost you something extra. At full functionality, it does not have the best VoIP phone system cost.

• Call Announce
• Caller ID Block
• Do Not Disturb
• Virtual Mailboxes
• Video Conferencing

If features are integral to your business, Vonage is a great option for small to medium businesses. It’s simple to use but requires a careful balancing of features to avoid the creeping VoIP phone cost.

6. NetFortris Fonality

Fonality is one of the best VoIP phones fora business that is available on the market. The service is feature-rich, rivaling RingCentral and 8×8 Virtual Office on usability.

What sets Fonality apart is its extensive call-routing system and call center features. The entire system is perfect for businesses that have extensive customer support needs. Its scalability is ideal for mid-sized companies and beyond.

The problem with Fonality is their VoIP phone prices. Their prices get more expensive as you scale down, cutting down on the features as well. It also gets more and more complicated the more features you get.

If you’re a small business, you might overwhelm yourself with the features you don’t need. If deep call routing capabilities are important, this is the VoIP service you need.

7. Intermedia Cloud PBX and VoIP

Intermedia is one of the best VoIP services for small and mid-sized businesses that use an excellent feature set that has one of the best uptime in the entire list. They back this uptime guarantee with a service level agreement, which supports their rich features and flexible setup.

What we enjoy with their services are their add-on features. Except for a software phone and a 911 emergency option, they provide similar services as the competition. This gives them a competitive edge over more than half of the functions in this list.

The issue with them, as with most of the feature-rich services, is their VoIP phone system cost. They’re on the more expensive side of the spectrum, which can be a problem if you’re a small business.

If you think the features that it can provide are worth it, this is the best choice for the extra cost it incurs.

8. Mitel

Mitel is one of the best small to medium business VoIP solutions for teams. One of their best features is their built-in collab using the MiTeam system.

Mitel Pricing. Mitel has three subscription plans: Essentials (starts at $20.99/month), Premier (starts at $26.59/month), and Elite (starts at$38.49/month)

There out of the box features are outstanding. Their predictive contacts search is effective. Their comprehensive VoIP features are nothing to scoff at as well.

• PBX Features
• Collaboration
• Conferencing
• Call Recording
• CRM Integration

If there’s an issue with Mitel’s offerings, it’s their VoIP phone cost. Their basic offerings are more expensive than the competition due to extra features. Their speech-to-text transcription is non-existent as well.

If you value team collaboration or have remote users, then Mitel is the value solution.

9. Ooma

Ooma starts out at $19.95 a month per user. The Ooma Office is one of the lowest cost solutions on this list, and for a reason. Ooma is a software solution with a one-time hardware cost and a low fee every month. It doesn’t have the most features out there, but instead, it carries essential services for a much lower price.

Ooma’s features include call and voicemail forwarding, extensions, conferencing, and hold music. Their system allows for connection with any phone, both digital and analog.

• 35+ features standard
• Free number transfer
• Main business number – local or toll-free
• Unlimited calling US/Canada
• Direct dial number

The problem with using Ooma, however, is the initial hardware costs. The basic installation rates start at $250 for a base station and two wireless Linx devices. This grows more expensive the bigger your userbase grows.

If you’re a small business that is looking for a quick, and easy entry-level PBX, then Ooma is the right choice for you.

10. Grasshopper

Grasshopper cost $26 per month (1 number, 3 extensions), $44 / month (3 numbers 6 extensions), or $80 per month (5 numbers, unlimited extensions). Grasshopper is one of the few virtual phone services that provide both low-cost business phone service and ultra-small business support. Their features are quite comprehensive as well for their pricing.

This includes call blocking, forwarding, screening, and conferencing. It also sends faxes as PDF and custom greetings, which is great.

• Business Texting
• Call Forwarding
• Custom Greetings
• Read Your Voicemail
• Unlimited Minutes
• Wifi Calls

The problem with Grasshopper itself is its virtual form. Because calls come from mobile instead of hardware, the service does not scale. The more users you get, the more you need to rely on mobile phones instead of dedicated hardware.

If you’re a solo entrepreneur or have a small, intimate team with you, Grasshopper is the right choice.

How VoIP Phones Work? 

How Voice over IP works is often a mystery to everyone but non-technical users. If you at least understand the background of how it works at a glance, use becomes easier. This lets you use technology better as needed.

In its essence, a telephone, and by extension your voice, is analog data. This analog information will not send on the internet. VoIP technology converts these analog signals into packets of digital data.

These data packets travel through internet cable lines. Much like your email, they use internet protocol (IP). These protocols can be public or private.

By sending data packets between VoIP phones like landlines, you can establish communication. This is also possible using the computer-to-computer connection through various apps.

How Much Does a VoIP Phone System Cost?

VoIP phone prices vary depending on various upfront and implementation costs. There are a few considerations that businesses would need to take. They should take care of when looking for packages that will fit their business.

VoIP phone system costs can vary on the size of your business and the number of users. There’s also the cost of the equipment rental and the VoIP package itself.

For example, small businesses will enjoy using KSU-less systems due to their scale. You can get them for as little as $30 and as low as two lines.

Key telephone systems are better for businesses with 40 or below users. These will have key systems, which can do more than a basic telephone. The cost for these units should range between $300 to $1,000 per extension.

A PBX telephone system’s VoIP phone cost should run at an average of $1000 and as high as $4000. These systems will be great for bigger corporate entities with 40+ employees. These units have systems with advanced features essential to company communications.

As for services, month-to-month price ranges vary. It goes for as low as $9.99 for limited domestic minutes, to an average of $100 per line.

These are near or a bit above the traditional top phone system costs. For the extra features, it’s worth the migration.

What Fees to Avoid When Shopping For A VoIP Phone System? 

If you are looking for a low-cost business phone service, here’s the thing:

You would want to make sure that you have the right features for your VoIP phones. You would need to stay within your price range. For basic telephony, KSU-less units and domestic plans should be enough for your needs.

Depending on the level of service your business provides, you might want to cut down on some features. Ask yourself if your company uses toll-free numbers, fax, or even scalability for new lines. The more unique features you get, the more expensive a subscription becomes.

Also, you would want to gauge the level of use for the telephone. Some of the best VoIP phones for business will have plans for limited or unlimited minutes. The cost will parallel the number of minutes you use them.

If you don’t use the phones much, limited minutes should be enough. This drives the cost down but may be problematic if you go over the month-to-month limit. If the business relies on hours of conversations, unlimited minutes is the best.

You will also need to make sure if the plan is a self-hosted plan or a hosted plan. Self-hosted plans will save you money over time as you won’t need to pay for hosting. Hosted services, however, are easy. All you need to have is a direct connection to the internet.

Where Can You Compare VoIP System Prices?

Now that you know how to calculate the cost of VoIP phones and services, are you going to get them? If you’re growing your business and want better productivity, you should.

If you want to compare which VoIP system prices and plans are the best for you, why not check it at PriceItHere.com?

PriceItHere.com compares prices from various B2B businesses, so we’re giving you is quality information every time. We take out the undesirables from your choices and give you the best any industry has to offer.

Compare price points, find qualified sellers, and see our buying guides.

PriceItHere.com is the last place you need to find the right people for you. Talk to us now and see how we can help you with your business.

Communicate, collaborate, and work better with a powerful, state of the art, small business VoIP phone system.

VoIP Phone System Sample Costs

Below are a few examples of prices for Business VoIP Telephone Systems which will give you an idea of how much you will pay for your purchase.

• VoIP Cloud Phone System for small businesses average starting cost of $6,000 to $25,000 per line
• 64 VoIP Telephone System typical cost for $33,000 to $60,000 For Small – medium-sized businesses
• 180 Phone VoIP Phone System typical cost for $46,000 to $52,000
• A Cisco 20 VoIP PBX average cost $3,290
• Cisco VoIP 10 Phone IP PBX w/ Voice mail and auto attendant cost $7,500

Find Business VoIP Phone Systems Near You and Compare Up To Five Money Saving Quotes

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Article Resources:

https://www.cisco.com/c/en/us/solutions/small-business/resource-center/unified-communications/voip-how.html

https://www.techopedia.com/definition/7976/key-telephone-system-kts

https://www.business.com/articles/types-of-phone-systems/