Commercial cleaning service

All About Office Cleaning Costs: Calculate The Cost

Most businesses need to outsource janitorial services. But your budget may be another big consideration. So how much do office cleaning companies charge for their services? Here’s how to calculate to cost of commercial office cleaning.

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More than 64 million Americans work in offices across the country every single day. After a year of working remotely, a lot of these people are now returning to work. So keeping your office clean is more important than ever before.

Because of this, it is worth hiring office cleaning services to stay on top of your workspace. However, with more than one million cleaning services currently operating in America, how do you know which one is right for you?

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Obviously, you want to choose someone local and this will narrow things down a bit. But your budget may be another big consideration. So how much do office cleaning companies charge for their services? Read on to find out more!

Asking for Free Quotes

Any reputable office cleaning company should be willing to offer you a free quote for your cleaning needs. This might involve them visiting your office space to analyze it. Or they might ask you a series of questions to determine your cleaning needs.

This should cover everything on the basic office cleaning checklist, including:

  • Vacuuming, sweeping and mopping
  • Varnish and buffing floors
  • Swiping and dusting any surfaces or office equipment
  • Emptying bins
  • Cleaning bathrooms and kitchen spaces

However, not all office cleaning companies will offer these services for the same price to every client. Let’s take a look at some of the things that will affect how much you pay for your office cleaning. This includes basic details about your office and specific services that a cleaning company may offer.

The Size of Your Office Impacts Cleaning Costs

The size of your office has a big impact on the cleaning costs. After all, a larger office will take longer to clean. It is also likely to have a bigger staff, which means more people to clean up after. Because of this, most commercial office cleaning services offer a baseline price per square meter of office space.

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Smaller offices (measuring between 1000 and 2000 square feet) will generally cost $30 to $50 per hour to clean. In office spaces that are 2100 or larger, the price per square foot can be much higher.

The minimum you can expect to pay is $0.50 per square foot. So that’s $1,050 for a 2,100 square foot office space.

It is important to note as well that this is the baseline cleaning cost. Most cleaning services will charge more for additional or specialist cleaning services.


The Condition of Your Office

If you hire a cleaning company they are going to do a thorough job.

However, if your office is in poor condition this will take longer to complete. The company will also have to use more products to clean your office properly. So if you haven’t had an office cleaner in before your initial quote may be more expensive.

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In that case, you might want to consider investing in a one-time deep clean before you organize regular office cleaning. This will hopefully get you a better regular quote. Let’s take a look at how these compare.

One-Time Cleaning Costs

If you are preparing for an event in your office, you may want to invest in a one-time cleaning job. For example, if you are reopening your office after it has been closed due to a national pandemic, it will need a thorough cleaning.

One-time cleaning usually involves all of the same office cleaning jobs that a regular cleaner would provide. However, it is also possible to request specific specialist services, such as carpet treatments.

In general, one-time cleaning services will be a little more expensive than regular cleaning jobs.

Regular Office Cleaning Costs

Signing up for regular office cleaning is a good idea if people are going to be using your office every day. It can also get you a better price from office cleaning companies. This is because some companies offer a discount in exchange for regular, guaranteed work.

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If you do book regular office cleaning, you will most likely pay on a monthly basis. The price you pay will depend on how often you have a cleaner in and the size of your office.

For example, weekly cleaning for a 2,500 square foot office space will cost around $300. This works out as $75 per visit. In comparison, twice-weekly cleaning will cost $600 per month.

If you want your office to be cleaned every day this will obviously be more expensive. Let’s say you have a 17,000 square foot office that you want cleaning six days a week. This will cost around $4,200 per month.


Window Cleaning Costs

Not all commercial cleaners offer window washing as part of their standard package. In fact, some companies don’t offer this service at all. Typically this will be billed at a rate of around $30-$40 per hour, and would generally be prorated if the labor time was less than one hour.

If they do, most companies will offer an additional price per window for cleaning. So it is worth comparing this to the cost on offer from an independent window cleaning service. This could save you some money in your cleaning budget.

Office Bathroom and Kitchen Cleaning Cost

Kitchens and bathrooms require regular deeper cleaning to protect the health and safety of your staff members. This includes:

  • Disinfecting surfaces
  • Cleaning out fridges and stoves
  • Polishing ceramics
  • Removing water-marks
  • Restocking toiletries

This will take cleaning staff a while to do properly. It also requires a wider range of cleaning products. The cost for cleaning office bathrooms and kitchens will be determined by the size and frequency of cleaning service, but in general, expect to tack on $300-$700 a month for this service.

Because of this, the number of bathrooms and staff kitchens that you have in your office will affect the cost of your cleaning services. Most offices have at least one bathroom and a staff kitchen or coffee room. So cleaning one of these will be included in the basic services that cleaning companies offer.

However, if you have multiple bathrooms or kitchens throughout your office, this can really bump up the price. So bear that in mind when you request a quote for your office.


Hourly Rates and the Number of Cleaning Staff Needed

In general, cleaning companies will base their prices on an hourly cleaning rate for your office. This works out as the amount of time it will take them to clean your office and deliver all of the services that they have on offer.

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This may also depend on the number of staff in their cleaning team. For example, a team of three cleaners will work more quickly than one person on their own. However, you then also have to cover the cost of the extra manpower.

Generally, office cleaning hourly rates sit between $20 per hour and $50 per hour. Additional services may cost more. However, if these treatments will also take longer, the cleaning company may also choose to charge you for the extra time.


The Type of Cleaning Products Used

All professional cleaning companies should provide their own cleaning products. In fact, they may even bring their own equipment with them, like vacuum cleaners.

The cost of some of these products will be covered in the hourly rate that you pay. So some cleaning companies who charge less may use cheaper cleaning products.

Office Cleaning Supplies

Before you hire a company, it is worth asking about the products they use. While cheaper products might save you money, they could actually do damage to your property in the long run. They may also not work as effectively, which means they take longer to clean or deliver a poorer result.

So it is worth investing in a cleaning company that will use quality materials.

Things to Consider When Looking for a Cleaning Company

If you are planning to hire a cleaning company for your office, then it is important to weigh up the cost against quality. This is an investment in your property and in making your workspace a pleasant place for your staff. So don’t try to cut corners.

A quality cleaning service should offer a guarantee for their work so be sure to look out for that!

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Listening out for recommendations and reading reviews from previous or current clients can tell you a lot about a cleaning company. This might include the quality of their cleaning, value for money, or the customer service that they offer.

Ideally, you want to work with a company that assigns each client an account manager. That way, if you have any questions you know exactly who to speak to.

Finally, make sure that the company you hire is properly licensed and insured. This ensures that you don’t have to cover the cleaning staff on your insurance.

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As you can see, when it comes to office cleaning, a lot can affect the cost of this service. More basic and general cleaning will be cheaper. However, if you want a thorough job doing or have a large office space then you can expect to pay more.

For more help choosing the right office cleaning company for you, check out our guide to commercial cleaning costs now!

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