How Much Does Time Tracking Software Cost in 2024?

In 2024 Time and Attendance systems cost between $5-$15 per employee for a monthly subscription. Pricing is determined by time-tracking services, administrative controls, and equipment integration.

Featured Time and Attendance Companies

Company	Price Range	Pros	Cons	Action
Paychex	$39/month and up	User-friendly interface, customizable features	Limited integrations	Compare Quotes
ADP	Custom Pricing	Comprehensive payroll and HR integration	Higher cost for small businesses	Compare Quotes
Freshbooks	$5.70/month and up	Invoicing and expense tracking	Limited time tracking features	Compare Quotes
Deel	$19/month	Easy scheduling, good free tier	Limited reporting	Compare Quotes
Acuity	Free – $50/month	Great for appointment scheduling	Not specialized in time tracking	Compare Quotes
TimeDoctor	$5.90/month and up	Advanced productivity tracking	May be overwhelming for smaller teams	Compare Quotes
tSheets	$8/month and up	Easy integration with QuickBooks	Limited offline capabilities	Compare Quotes
Hubstaff	$4.99/month and up	Robust time tracking and productivity features	May require onboarding time	Compare Quotes
toggl	Free – $9/month	Simple and intuitive design	Limited project management features	Compare Quotes

Time and Attendance software provides businesses with a streamlined way to track employee work hours, typically using online punch-in systems or digital timesheets. These solutions are designed to meet all of your company’s time-tracking requirements, both for managing employees and handling administrative tasks.

When selecting a time and attendance system, prioritize features that cover the basics, such as clocking in and out, basic scheduling, and payroll integration capabilities. Additionally, look for tools that offer advanced functionalities, including employee scheduling, managing requests for time off and PTO, project-specific hour tracking, and recording the location of clock-in and clock-out events. These features help improve workforce management and provide valuable insights into employee time utilization.

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Time Tracking Software Reviews

Below is a short review and cost comparison of the five best time tracking software companies of 2024.

1. Time Doctor

One of the first time tracking software systems to consider is Time doctor. This software service provider has made a name for itself among small to mid-size businesses across the country.

In particular, Time Doctor targets companies with around twenty to five hundred employees. If you’re looking for a tried-and-true time tracking solution, check out Time Doctor today.

Time Doctor Cost:

Time Doctor offers several pricing plans for its time tracking software as of 2024:

1. Basic Plan: This plan includes essential time tracking features, task and project tracking, and unlimited screenshots. It’s priced at $5.90 per user per month when billed annually, or $7 per user per month when billed monthly.
2. Standard Plan: This plan has everything in the Basic plan, along with additional features like clients and projects tracking, payroll, and email alerts. The cost is $8.25 per user per month when billed annually, or $10 per user per month when billed monthly.
3. Premium Plan: The Premium plan includes all features of the Standard plan, plus client login access, video screen recording, internet connectivity reporting, and more. This is priced at $16.70 per user per month when billed annually, or $20 per user per month when billed monthly.
4. Enterprise Plan: For larger organizations needing enterprise-level features, this plan is highly customizable. You would need to contact Time Doctor directly for pricing details.

Each plan offers a 14-day free trial, allowing users to test the platform’s features before committing to a subscription

2. TSheets

As mentioned above, it’s important to evaluate your overall experience as a software user. That’s one great advantage of investing in TSheets as your time tracking solution.

TSheets excels at simplicity. They make the time tracking process accessible to everyone. Not only is tracking hours easy for both managers and employees, but TSheets also has easy-to-navigate processes for correcting any potential errors.

TSheets COST:

As of 2024, TSheets, also known as QuickBooks Time, offers two primary pricing plans:

1. Premium Plan: This plan is priced at $8.00 per user per month, with an additional base fee of $20.00 per month.
2. Elite Plan: The Elite Plan costs $10.00 per user per month, along with a base fee of $40.00 per month.

These plans include various features like time tracking, project management, integrations with apps like QuickBooks, payroll reporting, GPS and Geofencing capabilities, a mobile app, and the ability to attach images to tasks or timesheets. The choice between these plans would depend on the specific needs of a business, such as the number of users and the required features

3. Hubstaff

Similar to TSheets, Hubstaff focuses on the essentials of time tracking. That might be why Hubstaff is a time tracking solution that prioritizes cost-effectiveness. Plus, its easy-to-navigate user interface is perfect for both managers and employees.

Your time tracking system, of course, will go hand-in-hand with your business’s human resources (HR). Keeping HR employees well-trained in your time tracking system is essential for proper employee management.

One idea might be to outsource your HR. That way, dedicated experts can make the most of your time tracking system with ease. For more detailed guidance, check out this article on outsourcing your business’s HR.

Hubstaff Cost:

Hubstaff offers several pricing plans for its time tracking software:

1. Starter Plan: Priced at $4.99 per user per month, with a minimum requirement of 2 users. This plan includes basic features like time tracking, timesheets, activity levels, limited screenshots, and limited app & URL tracking.
2. Grow Subscription: Costs $7.50 per user per month, also with a minimum of 2 users. This plan builds on the Starter Plan by adding tasks, enhanced reports, one integration, idle timeout, project budgets, work breaks, and expenses.
3. Team Subscription: This is available at $10.00 per user per month, requiring at least 2 users. It includes everything in the Grow plan, plus additional features like unlimited screenshots, unlimited app & URL tracking, auto discard idle time, teams, payments & payroll, unlimited integrations, and more.
4. Enterprise Subscription: For $25.00 per user per month, billed annually, this plan is designed for larger teams or enterprises and includes all features of the Team plan plus locations, corporate app, higher limits on public API, HIPAA compliance, SOC-2 Type II Compliance, and more.

Hubstaff also offers a 14-day free trial to test its basic functionalities before committing to a paid plan.

4. Toggl

On the other hand, are you looking for a time tracking system with high-efficiency analytics? If so, your business might need Toggl as your software solution to track and manage employee hours.

Toggl is perfect for a company that is expecting to frequently refer back to past logins and hours. Some industries, like healthcare, have employees who keep up with varying and sometimes hectic schedules.

Managers of these schedules often need a software system that prioritizes data storage. Plus, the available analytic data from Toggl is worth your investment for future improvements. You can learn how to better schedule employees to ensure everyone is getting the hours and compensation they deserve.

The unfortunate thing about Toggl is the fact that there is no mobile use of their site. If that seems too inconvenient for you, you might need to consider a different solution.

Toggl Cost:

As of 2024, Toggl Track offers several pricing tiers for its time tracking software. The options are as follows:

1. Free Plan: This plan is free for up to 5 users and includes basic time tracking features.
2. Starter Plan: Priced at $9 per user per month when paid annually, or $10 per user per month when paid monthly. This plan is designed for small teams and includes additional features over the Free plan.
3. Premium Plan: Costs $18 per user per month with an annual payment, or $20 per user per month for monthly payments. The Premium plan offers more advanced features.
4. Enterprise Plan: This plan has flexible pricing that varies depending on the team size and specific needs.

It’s important to note that the prices mentioned are per user, and the plans scale up in terms of features and capabilities as you move from the Free to the Enterprise plan. A free version and a free trial are available for users who want to test the software before committing to a paid plan​

5. Harvest

As mentioned above, software systems like TSheets and Hubstaff are not ideal for project management. If you’re looking for some of those features in your time tracking system, don’t worry. Harvest is ideal for organizations looking to manage multiple tasks.

This includes interacting with clients through invoices and reminders. So, Harvest can keep your employees and your consumers well-informed at all times. Collect payments and track employees’ hours with just a few clicks.

For the money you spend, Harvest is worthwhile in the long run. It has a ton of integration capacity.

The only cons of Harvest would be that some of the client communications aren’t automated. Some Harvest users also complain that the built-in features of the system are too limited. Still, it’s a great way to end the list of today’s best time-tracking software.

Harvest Cost:

As of 2024, Harvest offers two main pricing tiers for its time tracking software:

1. Free Plan: This plan is free and includes one user seat with the ability to manage up to two active projects.
2. Pro Plan: The Pro plan costs $12 per user per month when billed monthly, and $10.80 per user per month when billed annually. This plan offers unlimited users and projects, along with a suite of additional features such as integration with QuickBooks Online and the capability to add files to invoices.

Both plans come with unlimited invoices, online payments, expense tracking, reporting tools, and integration options. The software can be accessed via web browsers, desktop computers, and mobile devices, ensuring flexibility for different work environments.

Harvest also provides discounts for larger teams (with 50+ user seats) and for nonprofits and educational institutions. These discounts include 15% off for monthly billing and up to 25% off for annual subscribers for qualifying organizations.

For those who want to try out the Pro plan, Harvest offers a free 30-day trial without requiring credit card details for sign-u

Time Tracking Software Buying Guide

Publishing our buyer’s guide for time tracking software involves considering several key factors such as cost, types, features, and the specific needs of different users. Here’s a comprehensive guide to help you understand what to look for:

1. Types of Time Tracking Software

a. Simple Time Trackers

• Purpose: Ideal for freelancers and small teams.
• Features: Basic time logging, simple reports.
• Examples: Toggl, Clockify.

b. Project-Based Trackers

• Purpose: Suited for teams working on projects.
• Features: Time tracking by project, detailed reports, integration with project management tools.
• Examples: Harvest, Timesheets.com.

c. Comprehensive Business Management Solutions

• Purpose: Best for larger organizations needing detailed tracking and reporting.
• Features: Extensive reporting, billing, invoicing, employee monitoring, project management integration.
• Examples: Time Doctor, Replicon.

d. Industry-Specific Trackers

• Purpose: Tailored for specific industries like legal, consulting, IT.
• Features: Customizable for industry-specific needs.
• Examples: TimeSolv (legal), BigTime (accounting).

2. Cost Considerations

a. Free Versions

• Suitable For: Individuals, freelancers, small teams.
• Limitations: Basic features, limited reports, user caps.

b. Subscription-Based Models

• Monthly/Annual Fees: Ranges from $5 to $30 per user per month, depending on features.
• Scaling: Costs increase with more users or advanced features.

c. Enterprise Solutions

• Custom Pricing: Based on the scale and specific needs of the business.
• Includes: Advanced features, personalized support, integration capabilities.

3. Features to Consider

• Ease of Use: Intuitive interface, easy setup.
• Integration: Compatibility with other tools (e.g., project management, accounting software).
• Reporting: Range and depth of reporting capabilities.
• Real-time Tracking: Ability to track time as it’s being worked.
• Invoicing: Built-in invoicing features for billing clients.
• Mobile Access: Mobile app availability for tracking on-the-go.

4. Additional Factors

• Security: Data encryption and privacy policies.
• Customer Support: Availability of support and training materials.
• Customizability: Ability to tailor to specific business needs.
• Trial Periods: Availability of free trials to test software.

5. Recommendations Based on Use Case

• Freelancers: Toggl, Clockify for simplicity and affordability.
• Small to Medium Businesses: Harvest, Timesheets.com for project-based tracking.
• Large Enterprises: Time Doctor, Replicon for comprehensive tracking and reporting.
• Industry Specific Needs: TimeSolv, BigTime for tailored functionality.

Other Considerations

Selecting the right time tracking software depends on your specific needs, the size of your team, and the features you require. Always consider starting with a free trial to ensure the software meets your expectations before committing to a subscription. Remember, the best choice balances functionality, ease of use, and cost to effectively support your time management and productivity goals.

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What to Look For In a Time Tracking Software System:

When choosing a time tracking software system, prioritize ease of use with an intuitive interface to ensure quick adoption by your team. Look for features like real-time tracking, detailed reporting, and invoicing capabilities. Integration with other tools such as project management and accounting software is crucial for streamlined workflows. Consider the software’s scalability to match your team’s size and growth. Mobile app availability is essential for on-the-go tracking. Lastly, assess the level of customer support offered, security measures for data protection, and the possibility of a trial period to test the software’s suitability for your needs.

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