How Much Does Addressing Equipment & Software Cost in 2023?

How Much Does Addressing Equipment Cost in 2022 and What to Look For
Addressing equipment & Addressing software is a type of mailing equipment or a software program normally only utilized in a business environment, with pricing that ranges between $1525-$4100, depending on needs. The most common equipment pieces are postage meters and letter folding machines, while the software is very important in an environment where a company deals with massive mass mailings on a regular basis. Maintaining and managing a database of addresses with this type of software creates a mailing process that is much faster and more cost-effective than would otherwise be possible.

Compare Addressing Equipment & Software Pricing

Small Postage MetersMedium Postage MetersLarge Postage Meter MachinesDigital Postage Scales 30 lbsPostage Scales 400 lbsPostage Scales 500 lbsLetter Folding Machine 1-3 Sheet Per SecondLetter Folder - 4,000 Sheet per hourLetter Folding - 10,300 Sheets per hour
Postage MetersPostage MetersPostage MetersPostage ScalesPostage ScalesPostage ScalesLetter
Folding 		Letter
Folding 		Letter
Folding
Small OfficeMedium OfficeLarge OfficeUp to 30 lbsUp to 400 lbsUp to 500 lbs60/Hour4,000/ Hour10,300/Hour
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One of the key features to look for in addressing equipment software is postal code and address validation. This feature looks at all zip and postal codes to ensure they are valid before addressing a given piece of mail. Returned mail is the equivalent of money being thrown in the garbage, so the larger a mass mailing gets, the more important having a strong piece of address validation software becomes.

Formatting options are another feature that makes addressing equipment software more flexible. Look for a solution that suits your needs in terms of the sizes of mail that your company typically sends out. Higher-end software will be able to configure shipping labels to suit any type or size of mailing jobs.

The size of the database included in the software is important to consider, as it will directly affect your price. You may have to pay more if you need to store more records in your software, so evaluating exactly how many you need to have on file will help you purchase the program that suits your needs without spending any additional money.

Ultimately, addressing equipment software should be part of your total solution for gathering customer data. This means that it has to be accessible and usable to your employees at all times. A company should have an excellent support team in place that is available to offer your team help when it is needed. User-friendly programs that interface easily with existing software are also important to ensure a seamless transition when putting new addressing equipment software in place.

What You Can Expect to Pay for Your Addressing Equipment Software

This type of software is dealing with big data and is typically reserved for larger companies dealing with very large customer and mailing databases. The costs reflect the application of the software, with fees often ranging between $1500-$4000. Larger databases, and the ability to verify addresses in more geographic regions, could cause your costs to rise.

Buying Postage Meters

Digital Postage SolutionsWhen you’re looking for quality mailing equipment for your business, you are likely comparing both postal meters and postage scales. A postage meter is an important piece of your office mailing system. It prints the indicia – the mark that takes the place of a postage stamp – and stores the mailing system rather than simply a postage meter. Many business postage meters are equipped with digital postage scales for a better experience. There are, of course, manual postage scales and digital postage scales that can be purchased for less if bought separately.

It is important to note that postage meters cannot be purchased. Under federal regulations, this kind of shipping and mailing equipment can only be leased. The USPS has only authorized five sellers to lease office postage equipment: Pitney Bowes, Neopost, Hasler, FP, and Data-Pac.

Buying Letter Folding Machines

Letter folding equipment manages the mundane office tasks of folding letters and documents so you don’t have to. With a letter folding machine, you can create different types of folds, track the number of documents being folded, and streamline your mailings.

If your business sends out large quantities of mail, you can enhance worker efficiency and productivity with letter folding equipment. In addition to folding office documents to place inside envelopes, letter folding machines can fold flyers, brochures, newsletters, and other kinds of documents. To eliminate manual steps in the business mailing process, you can buy a letter folder/ inserter which can fold the documents and then put them into envelopes automatically.

Addressing Equipment Sample Costs

Below are a few examples of prices for Addressing Equipment and Software which will give you an idea of how much you will pay for your purchase.

  • $1,000 average starting cost of Addressing Printers
  • $10,000-$15,150 typical cost for Medium-Heavy Volume Address Printers
  • $85 – $130 average monthly lease price of Address Printer

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