How Much Do Wide Format Printers Cost in 2025?
Wide-format printers, also called large-format printers usually cost between $5,000 and $65,000 and more. Standard sizes are roughly 22″, and can range to 60″ or larger. Calculate your cost, start here:
Here are eight wide-format printers from reputable brands, complete with descriptions and their most recent known prices:
1. HP OfficeJet Pro 9730e
-
Brand: HP
-
Description: A versatile all-in-one inkjet printer designed for small businesses that need wide-format capability without the bulk or price tag of larger models. It prints up to 11″ x 17″ (tabloid size), handles double-sided printing automatically, and includes robust wireless features such as mobile printing and integration with cloud platforms. It also comes with HP+ Smart features, offering added security, monitoring, and productivity tools.
-
Last Known Price: $359.99
2. Canon imagePROGRAF PRO-1000
-
Brand: Canon
-
Description: This is a 17-inch professional photo printer aimed at photographers and graphic designers who require gallery-quality output. It uses a 12-color Lucia Pro pigment ink system for exceptional tonal range and color accuracy, especially in black-and-white photography. It includes a built-in color calibration function, supports borderless printing, and is compatible with fine art paper, canvas, and heavy media.
-
Last Known Price: $1,599.00
3. Epson WorkForce Pro WF-7840
-
Brand: Epson
-
Description: Built for office productivity, this inkjet printer handles up to 13″ x 19″ wide-format paper and includes scan, copy, and fax functionality. With dual 250-sheet trays, fast PrecisionCore Heat-Free printing technology, and compatibility with Apple AirPrint and Google Cloud Print, this model is a solid choice for businesses that need speed and flexibility in their print jobs.
-
Last Known Price: $299.99
4. Epson EcoTank Pro ET-16600
-
Brand: Epson
-
Description: An all-in-one wide-format printer that eliminates the need for ink cartridges by using refillable ink tanks. It supports print sizes up to 13″ x 19″ and features extremely low operating costs—ideal for high-volume businesses. With fax, scan, and copy capabilities, plus Ethernet and wireless printing, it’s built for a high-functioning office that wants to reduce ink expenses long-term.
-
Last Known Price: $1,699.99
5. Epson EcoTank Photo ET-8550
-
Brand: Epson
-
Description: This 6-color wide-format printer is engineered specifically for photographers and creatives. It delivers ultra-high-definition photo prints up to 13″ x 19″ and supports a wide range of media including cardstock and CDs. With an EcoTank design that drastically reduces ink costs, it’s ideal for users who want exceptional image quality without constantly buying cartridges.
-
Last Known Price: $799.99
6. Epson Expression Photo HD XP-15000
-
Brand: Epson
-
Description: Compact but powerful, this wide-format printer supports borderless photo printing up to 13″ x 19″ and uses a 6-color Claria ink system for richer reds and grayscale depth. It’s a favorite for hobbyists and home studios due to its quiet operation, vibrant color output, and affordable price point. Supports mobile and wireless printing, and includes a rear tray for specialty paper.
-
Last Known Price: $449.99
7. HP DesignJet T630 (24-inch)
-
Brand: HP
-
Description: This large-format printer is engineered for technical drawings, architectural blueprints, and posters. It’s ideal for engineers and construction firms that require precise lines and fast output. Supports media rolls and sheets, and includes built-in Wi-Fi and HP Smart app integration for mobile control. It has an automatic sheet feeder and can handle print sizes up to 24 inches wide.
-
Last Known Price: $1,699.00
8. Canon imagePROGRAF PRO-2100
-
Brand: Canon
-
Description: A high-end 24-inch printer for professionals in photography, fine art, and proofing. It uses a 12-color pigment ink system for outstanding detail, color gradation, and deep blacks. Features include a built-in color densitometer, dual roll feeding, and advanced media handling options. It’s designed for long-term durability and consistent output over large runs.
-
Last Known Price: $3,495.00
Investing in a wide format printer Companies can expand their printing choices, but knowing the true cost is important.
Beyond the initial purchase price, there are various factors to consider—such as ink, maintenance, and potential hidden expenses —that can significantly impact your budget.
This discussion examines all the costs linked to wide format printers, helping you determine if buying one serves as a good choice for your business investment.
You’ll also find tips for saving money and insights into financing options.
1. Initial Investment for the Printer
When considering wide format printers, you should prioritize the starting cost. It includes the printer’s price and a careful look at the total budget needed. This covers buying options and payment plans that can reduce the starting expense for businesses, especially those in commercial and digital printing services.
Various types of printers exist, primarily categorized into inkjet and thermal printers, with each offering its own advantages and price disparities that affect the overall cost per print.
Inkjet models deliver bright color output and offer flexible use. These printers typically range from budget-friendly choices for small businesses to expensive machines for large operations, depending on their print quality metrics and performance.
In contrast, thermal printers emphasize durability and speed, which often results in a different pricing structure. Prospective buyers should be aware that installation costs can vary significantly based on the complexity of the setup and whether professional assistance is required.
Financing options enable businesses to spread payments over time, which enhances overall affordability. This makes expensive models more affordable.
2. Cost of Ink and Other Consumables
The cost of ink and other consumables directly impacts the operational costs of wide format printers, making it essential for businesses to evaluate ink tank systems and their ink costs while considering overall printing efficiency, production costs, and maintenance costs in their print production budgeting.
With many brands and models out there, it’s important to compare ink prices for each. Traditional cartridge systems often present lower initial purchase costs, but they can lead to higher long-term expenses due to frequent replacements and limited ink capacity.
On the other hand, ink tank systems, though typically more expensive upfront, offer a more economical solution for high-volume printing, as they have larger reservoirs that can drastically reduce the cost per page.
Knowing these factors helps a business decide which printer to buy, making sure printing costs go down over time. Related insight: How Much Do Wide Format Printers Cost in 2025?
COMPARE QUOTES3. Maintenance and Repairs
Regular maintenance and repairs are important to keep wide format printers functioning well for a long time. Knowing the costs of maintenance and warranty options can greatly affect a business’s choice to invest in printing technology over the years.
Routine tasks such as cleaning print heads, replacing ink cartridges, and checking paper feed mechanisms prevent more serious issues that could lead to costly downtime and affect overall user satisfaction.
Typically, businesses can expect to spend between $100 to $500 annually on these maintenance activities, depending on usage frequency and printer model.
To maximize the lifespan of the equipment, proper care, such as keeping the printer in a dust-free environment and performing regular software updates, is highly recommended.
Choosing printers with service contracts and strong warranty options reduces unexpected costs, fostering worry-free and continuous operations.
4. Additional Features and Accessories
Selecting extra features and accessories for wide format printers significantly impacts print quality and speed. It is important for businesses to evaluate connectivity choices and how easy the user interface is to use when buying printing tools.
Among these essential features, wireless printing stands out by offering flexibility and convenience, allowing users to print from various devices without the hassle of tangled wires.
Mobile printing features make it easier to use by allowing printing directly from smartphones and tablets, which is helpful for employees who are often on the move.
Also, advanced print management software helps make operations more efficient, ensuring compatibility with various media types. by offering tools to monitor print jobs, track usage, and allocate resources better.
These features make printing faster and help teams be more productive. They can concentrate on their main tasks while getting high-quality results, as mentioned in our analysis of top commercial copier features in 2023.
Wide-format printers have many benefits and features. It’s a good idea to think about the features that you need before comparing printer costs. Some can sit on a desk or office table. Here are some other features to consider:
| Feature | Why It Matters |
|---|---|
| Print Width | Determines the maximum size of materials you can print on (e.g., 24″, 36″, 64″). |
| Resolution (DPI) | Higher DPI (dots per inch) means sharper and more detailed prints. |
| Printing Speed | Affects how quickly jobs are completed, especially for large projects. |
| Media Compatibility | Ensures the printer can handle different materials like paper, vinyl, canvas, etc. |
| Ink Type | Look for options like dye, pigment, or eco-solvent inks based on print durability. |
| Connectivity Options | Wireless, USB, Ethernet, or cloud-based options for convenience. |
| Color Management | Accurate color reproduction for professional-quality prints. |
| Durability & Maintenance | Reliable build quality and easy-to-replace parts for minimal downtime. |
| Software Compatibility | Works seamlessly with design software like Adobe Illustrator or CAD programs. |
| Energy Efficiency | Reduces operational costs by consuming less power. |
| Size & Space Requirements | Consider the physical dimensions and space needed for setup. |
| Cost of Consumables | Check prices for ink, maintenance cartridges, and other recurring costs. |
| Warranty & Support | Ensures manufacturer support for repairs and technical issues. |
5. Training and Support
Vendors must invest in training and support to maximize the user experience with wide format printers, as training costs vary widely based on printer technology complexity and the level of customer support provided by vendor recommendations.
Different printer models come with a range of training options, including:
- Basic operational tutorials
- Advanced color management techniques
- Software integration processes
These options help users understand what their devices can do.
Ensuring software works well with printers is important for smooth operation; mismatches can cause annoying delays and lower work efficiency.
Effective support significantly reduces downtime for users, allowing for consistently high-quality print outcomes and efficient workflow management, ultimately enhancing profitability and user satisfaction in the long run.
6. Energy and Paper Costs
Businesses must consider energy and paper costs when figuring out the expenses of running wide format printers. Businesses need to think about the money they’ll spend and the environmental effects of printing a lot and using eco-friendly paper.
In the current market that values environmental awareness, businesses can greatly impact their expenses and eco-friendly initiatives by knowing how much energy different printer models use.
Different printers have unique energy profiles, with some models designed to be more energy-efficient than others, leading to lower electricity bills over time. The choice of print media—ranging from standard office paper to specialized eco-friendly options—can greatly affect overall operating costs.
Using recycled or sustainably sourced materials shows a company’s dedication to lowering its carbon footprint, appealing to consumers who care about the environment.
7. Cost of Downtime
Printer breakdowns or upkeep greatly increase business expenses, highlighting the need for dependable printers and service agreements to keep printing running smoothly and maximize financial benefits.
When a printer fails or requires unexpected repairs, it interrupts workflows and leads to missed deadlines, resulting in lost revenue and frustrated employees.
To deal with these interruptions, businesses should focus on regular maintenance checks and set up a service schedule that fits their unique needs.
Selecting brands recognized for their lasting performance also makes a substantial difference; choosing equipment known for its durability reduces the likelihood of breakdowns.
Teaching staff to manage small problems enables them to solve issues quickly, reducing the chance of extended disruptions.
8. Upgrades and Updates
Businesses must think about the need for improvements and updates to keep wide format printers useful and effective, especially in a fast-changing market where technical details and software compatibility significantly affect printing results.
Keeping up with the newest technologies, such as improved color management systems and automation tools, greatly improves print production abilities. These changes help businesses avoid outdated methods and rapidly satisfy customer demands.
It’s important to consider the possible expenses of these upgrades compared to the benefits. Investing in new technology often results in better workflow management, reduced downtime, and higher productivity. Worth exploring: The Benefits of Leasing Office Copiers as a strategic approach to managing these costs and enhancing efficiency.
By embracing these changes, companies can position themselves competitively and serve their customers better.
9. Cost of Outsourcing Printing Services
Outsourcing printing services appeals to businesses comparing the expenses of owning large format printers with the fees of commercial printing. This decision requires considering the advantages and disadvantages and evaluating the need for these services in the market.
This decision often hinges on multiple factors, such as the volume of printing needs, budget constraints, and specific project timelines.
For instance, small to medium-sized businesses with occasional printing requirements may find outsourcing more economically viable, as it eliminates the overhead costs of purchasing and maintaining equipment.
Outsourcing frees up resources within the company, allowing staff to focus on core tasks rather than managing print jobs. On the other hand, companies with consistent high-volume printing needs benefit from owning a printer, which provides them with greater control over production schedules and quality.
To manage this area, businesses can locate dependable commercial printers by asking for suggestions, looking over previous work, and evaluating customer reviews to make sure their printing requirements are handled well and within budget.
10. Potential Hidden Costs
Businesses must find possible hidden costs and specifications of owning wide format printers for accurate budget planning. These costs can greatly affect the total financial commitment, especially when looking at financing options and service contract terms.
Along with the printer price, Businesses often overlook shipping fees, which can vary widely based on the delivery location and service chosen.
Installation fees may arise for setting up the equipment properly, which could increase overall expenses.
Businesses frequently underestimate consumables like ink, paper, and maintenance supplies that are essential for the printer’s efficient operation.
Businesses should complete a detailed cost analysis by listing all expected expenses, reviewing variable costs, and getting quotes from various suppliers and supplier networks. This proactive approach helps in creating an actionable budget that captures the true total cost of ownership.
COMPARE QUOTESIs the Cost of a Wide Format Printer Worth It?
To determine if buying a wide format printer is a good choice, businesses must analyze costs versus benefits. It involves considering the potential financial gain compared to cheaper printing options for different types of prints, making sure it suits business goals and current market demands and conditions.
When evaluating this significant investment, Businesses must consider multiple factors, including the specific business needs that the printer would serve, and potential competitive analysis, how often it would be utilized, and the possible savings compared to outsourcing print jobs and evaluating ROI.
Frequent use of the printer often justifies the initial expenditure, as it allows for direct control over output quality and turnaround times. Reviewing existing print tasks, like marketing flyers or signs, for better color accuracy, can reveal opportunities to improve internal printing processes and save money.
Organizations must compare these benefits against potential outsourcing costs to make an informed decision.
What Factors Should Be Considered When Calculating the Cost of a Wide Format Printer?
When calculating the price of a wide format printer, businesses must consider important aspects like total expense calculations, expenses tied to different printer features, wanted print clarity, and feedback from users about how well the printer works and holds up over time.
Brand reputation significantly influences overall expenses, as established brands often carry premium prices due to their reliability and support services.
Features like print speeds, ink technology, and connectivity options can affect expenses. A printer with more advanced features can improve operational efficiency but might need more money initially.
For instance, a wide format printer that offers high-speed printing capabilities might seem pricier initially, yet it can dramatically reduce print turnaround times, ultimately saving money in operational costs over time.
User experience, reflected in customer satisfaction ratings and feedback, illustrates how well a printer performs in a real-world setting, influencing purchasing decisions.
Wide Format Printer Pricing Analysis
The Wide Format Printer Pricing Analysis This text gives a detailed overview of the costs and upkeep of wide format printers, helping businesses and professionals who want to buy this technology. The analysis breaks down the pricing into distinct categories, aiding potential buyers in making informed decisions based on their specific needs and budgets.
Printer Cost Analysis presents various price points to accommodate different usage levels and financial capacities:
- Entry-level Wide Format Printers: At $3,000, these models serve individuals or small businesses that require basic large-scale printing capabilities without extensive features.
- Mid-range Models: At $10,000 These printers offer better features and performance, making them a good choice for medium-sized businesses that need higher volume and quality printing.
- High-end Models: Priced at $30,000 These printers are designed for professional settings that require top-notch quality and efficiency, featuring high speed, accuracy, and long-lasting performance.
- Wide Format Toner Printers: Priced at $11,000 These models use toner technology, which is often chosen in places that value quick printing and reduced operating expenses.
- HP PageWide Base Model: Priced at $25,000, this model showcases advanced inkjet technology that delivers high-speed, cost-efficient printing, making it ideal for large-scale operations.
Expense Considerations emphasize the maintenance aspect of these investments. Toner printers boast a longer maintenance duration of 10 years, which translates into reduced long-term maintenance costs. In contrast, inkjet printers have a maintenance duration of 5 years, requiring more frequent servicing but often providing superior color output for graphics-intensive applications.
The Wide Format Printer Pricing Analysis highlights the diverse options available to suit varying business requirements and budgets, emphasizing the importance of considering both initial costs and long-term expenses. By evaluating both price and maintenance, businesses can select the printer that best aligns with their operational goals and financial constraints.
COMPARE QUOTESHow Can Businesses Save on Wide Format Printer Costs through eco-friendliness and sales promotions?
Companies can reduce expenses on wide format printers by using budget-friendly printing methods and competitive pricing strategies, analyzing costs to find ways to cut operational expenses, and improving printing efficiency through careful choice of service contracts and supplies.
In addition, exploring methods such as bulk purchasing of supplies enables companies to take advantage of discounts and lower per-unit costs, thereby accumulating significant savings over time.
Choosing energy-saving printers saves electricity and lowers bills, helping your business be more environmentally friendly.
Utilizing financing options helps companies manage upfront costs effectively by spreading payments over time through leasing, making high-quality equipment more accessible without straining their budget.
By using these methods together, businesses can develop a complete plan to increase their savings while keeping high printing quality.
What Are the Most Affordable Wide Format Printers Available according to experts and user reviews?
Finding the cheapest wide format printers involves comparing prices from top brands and looking at user reviews that mention reliability, efficiency, and overall value in different printing options and technological advancements.
Along with pricing, it’s essential to assess factors such as the cost of ink or toner, the longevity of consumables, print yield, average cost, and the printer’s overall maintenance requirements.
Many users value models that are cheap to start with and have ongoing costs that remain low. Built-in features like wireless connectivity or double-sided printing can make devices easier to use without raising the cost much.
By examining these factors, buyers can find many printer models that offer a good mix of features and affordability, meeting the needs of both home office setups and small businesses.
Are There Any Financing Options Available for Wide Format Printers and their resale value?
Exploring financing options for wide format printers significantly eases the burden of initial investment while allowing businesses to consider various purchase options and leasing printers that align with cash flow and operating expenses.
Various methods, such as traditional loans, provide the ability to spread costs over time while allowing businesses to own their equipment outright after the repayment period, enhancing purchase options. Alternatively, leasing offers less capital expenditure upfront, enabling companies to invest in other critical areas.
Special vendor financing programs can help specific industries by offering custom solutions like delayed payments or longer repayment schedules, making budgets more flexible.
Every way of financing has its effects, affecting investment approaches and how money can be distributed effectively during the year.
How Can a Business Determine If a Wide Format Printer Is the Right Investment considering industry applications and media compatibility?
Businesses can determine if a wide format printer is the right investment by conducting a thorough assessment of their specific printing applications, evaluating potential return on investment, and analyzing technical specifications, feature sets, and print resolution against customer requirements.
To begin the evaluation, the organization should first clearly understand its current and upcoming printing needs by engaging with staff in different departments. This collaborative approach enables staff to identify specific use cases that the printer must satisfy, considering customer preferences and target audience.
Next, the company should compare various printer models available in the market, noting features such as print speed, resolution, print durability, and media handling capabilities. Consider the long-term benefits and costs of each option to ensure money is used smartly for ongoing successful operations.
Find Wide Format Printers Near You and Compare Up To Five Money Saving Quotes
