Top 10 Best Online Payroll Companies of 2021

Compare Online Payroll PricingMany companies have struggled to find a convenient and efficient way to manage payroll in the past. But now, thanks to the internet, there are many online payroll services that can help you quickly and easily get your employees paid for their work! This blog post will be taking a look at 10 of the best online payroll companies of 2021 so that you can make an informed decision about which one is right for you.

The most important thing in a business payroll service is to be sure that it takes care of all the calculations for you. You don’t need to worry about what rates are appropriate, making sure that your government taxes and exemptions have been calculated correctly; just input some numbers into a form online or use their API (Application Programming Interface) service with designated payroll software like Zenefits in order get paid!

The second is whether they offer customer support 24 hours per day so if anything goes wrong—and something always does go awry at one point during every calendar year–you will be able give them phone calls any time on weekdays from morning until late evening as well weekend coverage too when emergencies come up suddenly due an unexpected staff shortage.

This article analyzes ten leading-edge web-based payroll service providers on the marketplace. We’ll discuss what they offer and how they compare with each other before giving a verdict on who we think are going to be the top earners over these next few years.

  • As someone looking to find a payroll company, it’s important to know which options are available.
  • Online payroll software can automate the management of payroll processing, provide tax preparation information, and offer useful reports to inform company decisions.
  • As you grow your business and transition to a more cloud-based entity, it is likely that you will need a broader HR software suite.
  • This list comprises the best payroll sites that small business owners can use to book their monthly payments and issue 1099 forms.

Payroll is arguably the largest expense for businesses, and managing it can be a daunting task. It takes time to maintain accurate payroll records, and errors often result in dissatisfied employees and fines. To ease the burden, many small businesses are turning to online payroll services to handle all of a business’s HR processing functions.

A survey of over 40 companies shows that the top platforms are changing rapidly in 2021. Our research looks at what makes the best return on investment for your business and helps you choose which payroll service is most suitable to your needs.

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1) Paychex

Paychex is a payroll service best known for its flexibility and popularity among small businesses. The company offers weekly, biweekly, semimonthly, and monthly options that make it ideal for any wage schedule.

What we like about Paychex payroll is that they offer a wide range of services, including retirement plans and benefits. They also offer payroll outsourcing to make the process easier for you!

Best time-saving feature: Paychex online lets employees log in from anywhere with a reliable internet connection so that they can see their paychecks waiting there when payday rolls around or update any information themselves.

Paychex has different methods of payment, all of which can be useful to you. These include direct deposit, paper checks, and prepaid debit cards. There are multiple payment options available at Paychex’s expense so register now!

Branded Paychex can keep your company top of mind for any suppliers and other parties you pay.

Paychex is a cloud-hosted system that employers can access online to create, change or retire their employees’ files. Employers also use the Paychex mobile application to manage payroll for any iOS or Android device.

Submit payroll through Paychex in a few simple steps and your employees can access their year-end tax documents.

Paychex offers multiple pricing plans that are suitable for businesses of various sizes and needs. The cost of payroll for each plan depending on your individual needs.

  • Go: Paychex’s Go plan offers a straightforward and affordable payroll processing service.
  • Flex Select: Make payroll a breeze by using CyberSource’s Flex Select plan. This package includes pre-employment screening, onboarding support, wage garnishment services, and the option to pay employees with paper checks.
  • Flex Enterprise: Flex Enterprise, an online payroll company, offers HR and financial management tools for larger companies. Customers can monitor recruiting, hiring, onboarding practices, and benefits through Paychex’s HR platform to efficiently manage their human resource administrator- all in one place.

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2) Intuit Quickbooks

QuickBooks Payroll provides small businesses with scalable payroll services they can easily integrate with QuickBooks. The service collects and reports all payroll taxes or offers a variety of helpful tools to simplify the process for its clients. It’s available in various plans based on your needs and price point, making it ideal for most businesses.

Some benefits of using Intuit Quickbooks for business payroll include:

– QuickBooks Online Payroll is easy to set up and use, even for those with limited computing skills. The interface of the site will be familiar if you have used other popular sites like Excel or Quicken before so it should feel natural when navigating your way around in order to fill out the necessary information on their website as well!

QuickBooks offers two types of payroll plans to fit your needs. Online Payroll provides the best way to take care of online or mobile transactions, while Desktop Payroll is perfect for traditional office workers and those who need more flexibility in their workflow.

Payroll processing is an expensive service and many businesses rely on different companies to handle their payroll needs. PayScale offers value-added solutions like human resources services in addition to the bulk payroll processing that they provide. To help you find the right plan for your business, there are three billing tiers with a free 30-day trial of each tier, giving

  • Core: The payroll management services of Paychex allow easy online access to employee data which helps you integrate the new world and the old.
  • Premium: The Premium plan from Acuity costs $75 per month plus $8 per employee. It includes same-day direct deposit, access to an HR support center, mobile time tracking and expert setup review for a total of $78 each month.
  • Elite: The Elite plan is $125 a month, plus $10 per employee. It includes setup and project management customization, as well as up to $25,000 in tax protection on top of that. The plan contains a dedicated HR specialist who can offer advice at any time as you work through this program.

So you have the option for your company’s payroll to start without headaches, with these plans.

  • Basic: The Basic plan is for payroll processing only. It includes direct deposit, printable paychecks, support for W-2 and 1099 employees, and live customer support. It costs $29 per month, plus 2$ per employee.
  • Enhanced: The Enhanced plan includes federal and state payroll tax preparation, but the responsibility for making payments on time remains yours. This plan also includes a printable version of all year-end tax forms for employees, which costs $45 per month, plus $2 per employee.
  • Assisted Payroll: The company offers the Assisted plan, which calculates and refiles your taxes for you. It’s also guaranteed that your tax affairs will be in order; payroll taxes paid on time, with a penalty-free guarantee. They will also set up all employee information and file taxes for you at no additional cost or service fees applied. This plan

Because of these flexible payroll options for small businesses, we chose QuickBooks Payroll as the best payroll service for small businesses.

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3) Rippling Payroll

Rippling’s online payroll software is user-friendly, and the data it uses lets you run payroll processing in 90 seconds. With more than 400 applications already compatible with their platform, your time spent on paperwork will be minimal.

One of the reasons businesses use Rippling payroll is that it offers customers a wide range of flexible solutions to meet their business needs. It’s an online payroll service that offers many different ways for employers and employees alike, including direct deposit or checks in the mail; it also helps with compliance by automatically calculating federal tax withholding rates based on your company’s withholdings settings.

On the dashboard are key metrics like time worked by the employee, paid time off but also total labor expenses. You can manage direct deposits directly in Rippling or paper checks – whatever method your employees prefer. Rippling automatically deducts tax withholdings according to an employee’s filing status and local laws.

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4) OnPay

OnPay is a payroll service that makes it easy to run an unlimited number of payrolls each month and pay employees by direct deposit or paper check.  It manages paid time off (PTO).  When you own a very small business, especially one that needs as much productivity as possible, time is precious; running your own OnPay customer service reps are available to help you every step of the way.

OnPay is popular for payroll outsourcing because small businesses find it to be easy to use and cost-effective.

Premium Payroll is a popular company because it offers all the payroll services you need except paying taxes, but they can give those recommendations for tax prep too.

Manage your employees and payroll with ease on the Online Payroll platform. With just a few steps, you can set statuses for employees and run payroll.

OnPay offers great features. One of their most important, and unique, is the ability to run payroll an unlimited number of times. This feature is advantageous for businesses that pay employees every week or on a frequent basis, or those who receive small projects very regularly as part of their job.

OnPay allows you to file your taxes, record benefit payments, and access up-to-date information on government filing requirements. The company will cover the cost of any fines that are due to errors in your filings or payments.

OnPay offers one pricing plan for all businesses, from startups to multinational corporations. The base fee is $36 per month, plus $4 per employee per month. Independent contractors or freelancers count as employees under this model, so you will be charged for any applicable 1099 payments you make OnPay also charges a fee for mailing year-end tax forms.

OnPay is an online payroll service that can prepare downloadable W-2s and 1099s for free. However, if you want OnPay to send hard copies directly to your employees, you’ll pay $5 per recipient plus shipping costs.

In the year 2021, OnPay improves its reporting features. Businesses can now create reports with 50 data points and track their expenditures back from coronaviruses relief programs. Or they can view multiple reports for different stakeholders in one company.

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5) ADP Payroll

ADP is a scalable platform that has all of the tools necessary for businesses in highly regulated industries or across state or even national borders.

ADP is one of the most widely used payroll systems because it’s easy, convenient, and affordable. It has a low monthly fee of $14/month for employers who only have one payroll system in place with them! The downside is that it doesn’t come equipped to handle international employees or more than 25 total accounts per company account holder.

ADP is a payroll software system that works for many industries and has the capability to handle whichever needs your company could have.

This company offers salary online payroll services for smaller companies. It has a platform designed for businesses with fewer than 50 employees, and one targeted towards smaller organizations of up to 999 employees.

4 pricing plans for ADP customers:

  • Essential: The payroll package is the same as any other ones offered by this company. However, it offers direct deposit payment, prepaid debit cards and paper checks along with a few additional features like onboarding reports and a small business marketing toolkit.
  • Enhanced: This plan includes everything in the Essential plan, plus state unemployment insurance management and the option to have ADP sign and stuff paper checks for you. You also have the option to run background checks on new hires and post new job openings on ZipRecruiter.
  • Complete: Advanced package includes an employee handbook wizard, job posting and applicant tracking, five background checks per year, HR forms and documents, and HR training and toolkits. All of this will allow business owners to manage their company’s human resources in a simple way that they are comfortable with.
  • HR Pro: Blog about best online payroll services.

ADP is an online payroll company that specializes in providing a variety of valuable services to organizations. Its services frequently include payroll processing and automating tasks, which saves organizations time by reducing the likelihood of human error without disrupting operations.

ADP’s payroll software can easily integrate with other services, like its time and attendance software. If you’re interested in a full suite of business solutions, ADP gives you multiple packages to choose from.

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6) Gusto

Gusto works with both W-2 employees and freelancers. Their cloud-based system is easy to use, offers a variety of valuable features and direct deposit.

Gusto is a payroll service that has many benefits for small businesses. The software will calculate and distribute payroll, automatically update tax withholdings based on changing rates for the year-to -date. You can accept credit card payments from your employees via Gusto when they log into their accounts to get paid.

Gustos offers many perks such as free training videos that teach you about all aspects of running a successful

The best part about these payroll services is the breadth of HR infrastructure, including access to skilled professionals and resources.

Gusto offers four plans from which employees can choose, with a monthly fee ranging from $6 to $149.

  • Core: Gusto is a low-cost payroll company with multiple options for funding your account. Its plan starts at $19 per month, and the base fee decreases to $39 six months after sign-up. This includes processing payroll services, an employee portal, health benefits, workers’ compensation administration tools.
  • Complete: The Complete plan from Onboardly costs 39 dollars per month, plus 12 dollars for every dependent employee each month. It is a more complete version of the Core plan with add-ons and personalization tools, as well as onboarding tools to help make your process smoother.
  • Concierge: Gusto’s Concierge plan is designed for small businesses with employees who need key support that includes consulting and HR guidance. For a monthly fee, the dedicated support team assists your company along the way to take back work from remote workers and build your culture.
  • Contractor: Gusto offers a contractor-only plan for employers who only work with independent contractors or freelancers. This plan has no base fee; it simply charges $6 per contractor paid per month. You can pay contractors as often as you like, generate 1099s, and allow freelancers to update their information in the employee portal.

Gusto makes running payroll easy and requires minimal training for users to become proficient with the software. When this is complete, just click ‘Submit Payroll’ and your employees will be paid. Most of Gusto’s functions are similarly easy to navigate.

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7) Deluxe

The payroll service provided by Deluxe is not limited to just their online software. They have a team of experts dedicated to your account and serve you with the up-most care, making sure everything goes smoothly for both of us.

Deluxe is a very reliable solution for outsourcing business payroll and HR. They have both a cloud-based and downloadable version of their software to accommodate different needs, as well an iOS app for on-the-go time tracking!

In addition Deluxe offers all kinds of services from payroll processing like direct deposit options (ACH), check printing & mailing service with return receipt requested option; comprehensive compensation management including tax calculations based.

Pricing for this service is custom and varies depending on the features you need, the size of your business, and which consultant you’re speaking with. Deluxe relies on its consultative team to create a unique approach that fits into your workflow accordingly. This means it can be difficult to know what these services are before reaching out to them for more information about the price.

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8) Square

If you’re thinking about switching your current payroll solution, check out Square’s free online payroll service.

Another great option for all my payroll is Square which is a mobile app that can help you manage all your accounting needs.

Heroku is the provider I use for my payroll and they offer quick, easy setup with flexible payment options to suit any business size or requirement  - from one time payments up front through their Pay in Advance option—to monthly recurring bills by credit card.

An international flight can be a daunting task for anyone, but it is especially challenging when you have small children in tow.

Square offers a payroll option that is ideal for companies with employees who must submit W-2s.

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9) Zenefits

Zenefits payroll software offers easy-to-use features like the ability to make manual adjustments, unlimited processing, wage garnishment support, direct deposits, tips reporting, multiple pay schedules and rate tables, 1099 contractor payments (just use a shield), general ledger reports for quick analysis of profits or losses and mobile versions so employees can enter wages on to go.

Zenefits Offers a variety of payroll solutions for businesses in the US and Canada.

Zenefits Payroll seamlessly integrates with other Zenefits software, using the data it finds in other modules. This software works best when integrated with these other programs.

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10) Paycor

PayCor offers highly reliable payroll software with an employee self-service portal that allows employees to review key information like hours, pay, etc.

Paycor Is an affordable and popular online payroll solution for businesses that can’t afford to spend a ton of money on payroll. It has an easy-to use interface and affordable prices, making it perfect for small businesses that need help with managing their employees’ paychecks without breaking the bank.

Online payroll services offer a wide range of features for all types of employees.

Paycor offers a flat monthly rate in exchange for three pricing plans, one per size. The company’s model might prove cost-prohibitive for smaller businesses, but it could save larger firms some money as they continue to grow.

Online payroll services typically have a per-employee cost structure. With monthly plans, you pay a base fee and a per-employee fee. Base fees are usually $33 to $140 per month, and the charge for each employee varies from about $3 to $14.

Online payroll services allow companies to manage their payroll without ever setting foot in an office. With a monthly fee structure, you can run payroll as often as you like for one flat fee—with some preliminary setup costs that vary from company to company.

Most online payroll services offer free trials of one to two months, giving you the first-hand experience of using their software for at least a couple of payroll runs to see if it meets your needs.

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Online payroll process providers calculate wages and deductions for employees.

Here is how online payroll services work, it begins with businesses setting up a free account with the company they choose, and then you can create profiles for each of your employees. You will provide all necessary info such as their name & social security number or EIN (when applicable) to complete these tasks! From there employers have many options in terms of what types of payments are available- direct deposit into employee’s bank accounts.

Payroll services directly help businesses in dealing with payroll and other tax-related matters. They handle the placement of withholdings, fill out and file the necessary paperwork for tax payments, as well as make those monthly or quarterly payments to the proper personnel agencies.

Payroll services can handle other tasks such as filing new-hire reports with the state, managing PTO, and overseeing benefits administration.


Some features offered by online payroll services include things like advanced reporting, direct deposit options to employees’ bank accounts, and more. To make things even easier for you when it comes time pay your workers in the future please keep these top ten best online payroll companies of 2021 at hand. Here’s some examples:

  • Unlimited company payroll processing. Some online payroll services allow you to run payroll as many times as you want a month, giving you the freedom to determine your pay periods. This flexibility also lets independent contractors get paid when they finish a project without paying extra for additional payroll runs.
  • Payroll options. You can pay your employees by direct deposit, paper checks, or prepaid debit cards.
  • Payroll taxes. Online payroll services can help you complete and file your taxes, make necessary payments, pay the appropriate social security and unemployment taxes, as well as identify errors or fraudulent tax situations.

Types of online payroll providers include:

  • Tax forms. Online payroll services prepare the necessary year-end tax forms for your employees and independent contractors, collecting all of their wage information into one easily accessible place.
  • PTO Outsourcing. One service that handles some or all of your overtime and PTO management is Workable. This includes tracking how much paid time off employees earn and use, as well as allowing employees to request time off and managers to approve or deny those requests.
  • Employee self-service. The company’s easy online portal saves administrative time for employees and even lets them view their pay stubs.
  • New-employee support. Payday loan services want you to know they can help fill the payroll paperwork for your business.
  • Mobile /Smartphone Solutions. Most payroll services make it easy to access the software either via a dedicated mobile app or a website, ensuring you can keep track of your paycheck on-the-go.
  • HR Outsourcing. More and more companies are providing online payroll services that offer everything from onboarding tools to employee benefits management. In addition, some types of payroll services can help you connect with a dedicated HR professional who can show you the ropes on your specific HR needs.

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Outsourced Payroll FAQ’s

Now you can finally learn what type of payroll software is best for your business, and why.

How does online payroll software work?

Here’s how online payroll software works to grow your business.

Online payroll software streamlines the process of managing your company’s human resources and simplifies many aspects, such as onboarding new hires. It also makes it easier to solve problems like late paychecks by making sure that all time sheets are submitted on-time so there is no confusion in paycheck distribution among employees or managers who oversee those checks.

The online payroll software and services are essentially the same thing. They both take a cloud-based approach with the software (meaning it is accessible in our web browser) but the payroll service company provides its interface that you can use to run your payrolls. Payroll software is easy to use, and programs typically take minutes to set up.

Why should I use payroll software? 

With comprehensive online payroll software, you’ll have peace of mind that your business is well managed. You don’t need extra help when it comes to managing workers’ paychecks, which means you can better focus on what’s most important in your business: running the company.

There are many benefits from outsourcing payroll to a third party. Here are a few of the major benefits to outsourcing payroll:

– Quicker and more accurate payment processing through an automated system

– Reduced cost in having staff members do this task, which can be passed on as savings for your company. For example, some companies save $1000 each month by using Online Payroll Services LLC because they have eliminated the need for full-time employees.

Another benefit of using a payroll service is that it will take care of all your taxes and make sure you are correctly reporting them. Most providers offer an audit guarantee, so if the company makes a mistake while filing or paying your taxes, they will do what they can to fix the error and correct any mistakes incurred.

Types of Payroll Services? 

When considering an online payroll service for your small business, you’ll want to be sure that it can handle all of your needs. You will need to decide on the frequency and whether the company makes deductions.

There are many different types of payroll services that you can use to get your employees paid. One option is a free payroll service, but many of these have restrictions on the number and type of positions they offer for employers with few workers or those who are just starting out in their industry- so this might not be an ideal choice if there’s no other way around it than using them.

Right now we’re looking at the best payroll solutions, and that’s where payroll software enters into your plan. The online interface should be easy to learn, and it should allow you to take care of important things like paychecks in a few minutes or less.

Some businesses may benefit from an online payroll company that offers HR solutions.

Why outsource my company payroll?

Many small businesses don’t have a dedicated HR team that knows the ins and outs of payroll, so they rely on payroll companies to manage those responsibilities for them. They depend on these services to ensure their employees are being well paid, that taxes get filed and paid appropriately

Your employees will always get the money they are due and be paying the right portions of their taxes specifically because you are using an online payroll service.

How do I get started?

You don’t need a lot of technical skills to create and maintain your own payroll service. Most services are set up on a bank account, so all you really have to do is invest some time in the initial setup. In addition to providing basic information about employees’ names, addresses, and social security numbers, you must input their pay rates and withholding information.

Set your payroll schedule with the information provided and start processing paychecks. Some online payroll services like TinyPay do this for you, and others can be done on your own for free if you already use Wufoo to enter data.

Will payroll include mobile apps?

Most online payroll services have mobile applications to make it easy to check your pay stubs, update any deductions from paycheck amounts and view payroll transactions. Payroll services also typically have forms for employees who are quitting or returning after a hiatus so that you can get everyone back on the same page quickly!

Mobile apps are also integral to many of the leading payroll providers. Through their mobile apps, employees can view and administer payrolls and other records as well as review PTO accrued.

How long will it take to run a company payroll?

The amount of time it takes to run company payroll has been reduced significantly, and many businesses are now sending their employees’ paychecks electronically. Some companies offer complete paychecks within two days. This means that payroll admins must submit the official numbers to the company three days before payday (or sooner).

Are there any free payroll options?

There are many free payroll options that are good enough for the average business. But when your company starts to grow, you may need an advanced and reliable payroll provider that can scale with it without costing a fortune in fees or complicated setup processes.

When it comes to payroll software, there are plenty of options available these days. There are some free programs, such as,  deciding between a free program and one that charges may depend on what your company needs.

Payroll service vs Accountants

If you are in need of a payroll service they can analyze your company’s payments and provide some fairly valuable advice, including what the company could be doing better.

Hiring an accountant can be costly, but a payroll service might not be worth the cost.

Does payroll outsourcing save me money?

If you’re looking for a more affordable way to handle your payroll, consider using an online payroll service. It won’t be free forever, but if you hire them when you don’t need wages paid out and take care of the paperwork yourself – mistakes or late processing can result in hefty penalties and fines. You may also consider looking for a free service.

Utilizing a time and attendance system is another cost savings method because it helps ensure you aren’t paying employees for the hours they didn’t actually work. Paper timesheets can easily be exaggerated by employees and result in wasted money.

Paying employees for the few minutes of work they do might not seem like it will make a big difference, but if this becomes habituated, it can really add up. An automated time and attendance system force those on your team to input exact times, which keeps you from overpaying your staff.

What do I do with paychecks that are not claimed?

If you find unclaimed paychecks, they do not automatically belong to you and should be surrendered. According to escheat law, unclaimed checks become abandoned property after a certain amount of time.

Under federal law, employers are required to send their employees a paycheck. If an employee’s wage garnishment order won’t be depleted when they receive the check and it has been more than three months since they last worked for you, then your employer must return the paycheck to them or destroy it by burning or shredding it.

What is a payroll period?

Pay periods are the recurring length of time during which an employee’s wages are calculated for payment. Pay periods can be weekly, biweekly, semimonthly or monthly.

Payroll vs Salary?

The difference in payroll and salary is basically the difference between paying a person by the hour versus how much they earn in salary. Payroll is the system a company uses to record wages and pay employees.

Workers who are paid a salary or an hourly rate should be aware of the difference between these two payment methods.

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