HRMS Software Review & Cost Guide | Compare Prices From The Best HRMS Solutions

HRMS, also called human resources management system is made up of a number of software applications to help address human resource processes.

What Is HRMS and How Does it Work

A Human Resources Management System (HRMS Software) is like what you’d find in a fast-food restaurant. It manages the tedious and repetitive tasks so that HR teams can focus on more value-adding activities – much like how an employee behind the counter takes your order at McDonald’s, quickly enters it into their system to start cooking your food while taking care of other customers.

HRMS software provides the backbone for a company by automating and organizing many of its HR processes. It integrates employee information, makes it easily accessible and even creates personalized dashboards to help you manage performance with precision.

As the popularity for HRMS software has grown, there are many different systems on the market including Human Capital Management (HCM) and Human Resource Information System (HRIS), each offering varying features, and functionalities, at different price points.

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First, let’s break down the acronyms.

HRMS: Human Resource Management System

HRIS: Human Resource Information System

HCM: Human Capital Management

In the near future, it will be commonplace for companies to use a system that manages their workforce via cloud technology and information databases. Vendors, analysts, and marketing experts may all refer to these systems as HRMS or HCM but there are indeed subtle differences between them that can ultimately affect how well they work in your company’s management process.

All three of these describe systems that manage the business by using power from cloud tech and data-driven analytics about employees; vendors typically call this a Human Resource Management System (HRMS) while marketers usually say human capital management software (HCM). There’s some nuance since “resource” refers more generally to any type of input used during production whereas “capital” specifically relates only to financial assets.

As a business owner, it can be hard to stay on top of all the laws and regulations that come with running your company. Implementing an HRMS is one way you can automate these human resources processes for yourself so you have more time for what’s really important – managing your workforce. Here are some benefits of using an HRMS:

  • Easier to manage your workforce by automating processes and simplifying them for you.
  • Ability to offer more benefits through the system due to it being automated.
  • Helps ensure compliance with federal, state, and local laws as well as corporate policies.
  • Allows employees access anywhere they have an internet connection.
  • Allows employees to have more control over their benefits and can help reduce human error in HR processes.
  • Increases productivity by reducing employee turnover, increasing job satisfaction, and improving performance management systems.

There’s always going to be some overlap between these three different software solutions. However, here are the main differences for you in one sentence: HRIS is designed for managing people and policies whereas HCM takes care of talent management as well. The difference lies with HRMS which provides a more comprehensive solution including payroll and benefits functionalities that can interact across all areas of human resources such as recruitment or training etcetera

HR-management tools have evolved over time from simple personality tests to encompass an array of practical functions necessary not only within organizations but also by those seeking employment opportunities themselves. There are always going to be blurred lines within this field due to its complexity.

Getting Quality HRMS Software

Ever wondered which HRMS software is the best for your business? Well, it can be difficult to choose one that suits you. There are so many providers out there and they all seem pretty good on paper.

First, take time to consider some key questions about how your organization is likely to use the HR software. For example, are you a small business looking for an easy-to-implement system that suits a budget with room to grow or would it be better suited as one of many systems? Do you need something more comprehensive and customizable across all areas of your company?

Before going on the hunt for Human Resources (HR) Software programs there are some important considerations. These range from deciding if this will just be used by one person in charge without any employees or do they want something versatile enough for full customization across multiple departments such as hiring staff and managing payroll information among other things which may affect their decision greatly depending on what type you need.

Your business and your employees need the right HRMS software to get things done. Ensure that you find a solution that fits with what’s most important for your company, whether it be customization or affordability-whatever is best will work.

HRMS is not just any old technical tool; this decision affects both people inside office walls as well as those outside them. Whether focusing on costs or features, make sure first of all to do some research so you can choose wisely from free trials and customized training sessions before making an investment in one piece of technology over another based solely on price tag alone.

What to Look for in HRMS Software

HRMS systems are not all the same, but one that can be easily configured and customized to meet your business needs. There is a variety of features from different HRMS packages for you to choose from- even within the same package, you have some control over what’s included. Here are some important things you should look for when buying HRMS software.

1-Hiring, Production, and Onboarding

HRMS systems are not all the same, but one that can be easily configured and customized to meet your business needs. There is a variety of features from different HRMS packages for you to choose from- even within the same package, you have some control over what’s included.

2-Automated Appraisals

Automate your annual performance appraisal process by creating template forms and workflows to collate employee feedback. Run reports on an individual’s performance across the business, identify training needs or future promotion opportunities with this data.

Add automation to the annual review process by using templates for productivity tracking that will provide a central repository of evaluation information. Workflow management tools help managers organize their workflow more efficiently so they can focus on coaching employees who need it during the year-end reviews rather than worrying about administrative duties like inputting records into HR systems manually (which could take hours). Reviewing staff evaluations in one place is not only faster but also provides greater context around how each person contributes and what kind of development might be necessary for them over time as you grow.

3-Time Management & Scheduling

Line managers can easily and quickly coordinate the working patterns of their team, authorize time off requests for employees on a specific day or week, and provide cover for busy work periods with automated functions available in most HRMS platforms.

Line Managers have an easy-to-use interface that makes it simple to manage employee schedules while providing coverage over peak times so they never miss out on all those important deadlines.

4-Reports, Data, & Statistics

Employers can monitor their employees’ performance and receive meaningful statistics about the workforce. This information can be used to create an effective people strategy that benefits both employers and employees alike.

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9  Best HRMS Software Companies

Here we break down the nine best HRMS software companies, the pros and cons, and the cost.


A comprehensive HR tool, BambooHR offers a range of services including an applicant tracking system (ATS), leave management, timesheets, and onboarding. With these features in one place, you can streamline the entire process for small to medium-sized businesses.

The ATS feature within this software helps make finding new hires easier by automating tasks like application processing or scheduling an interview with candidates that meet your needs. Leave management provides necessary time off balances while managing shifts so employees are never out of work when they need it most; meanwhile, Timesheets is perfect for logging hours spent on projects or jobs which will be later turned into payroll reports automatically once entered correctly according to industry standards.

Pros: BabbooHR is the leading HR technology company in all of Asia. The system’s modern design and intuitive functionality make it easy to use whether you are a seasoned pro or just starting out as an employee, thanks to its consistent user experience across various devices. This powerful software also offers advanced reporting that will give your business insights into cost management, team productivity levels, turnover rates for hourly employees, and much more.

BabbooHR is an employee self-service tool that’s affordable for smaller businesses. The company provides a platform where employees can learn about HR topics, access their own benefits and vacation days, schedule shifts with coworkers, create expense reports, and more all in one place.

BabooHR stresses its focal point of making life easier on the individual by providing features such as payroll information accessible through mobile devices to make payment processing fast while removing hassles like tracking hours worked or submitting timesheets manually since every transaction made within Baboo will be recorded automatically using GPS technology.

Cons: BabbooHR is a leading HR solutions provider, but they are not without their faults. For example, the system lacks any form of integration with other platforms such as payroll and timekeeping software which can make for an unnecessarily complicated setup process in some cases. Additionally, Bamboo also doesn’t offer robust layouts to suit those looking for more advanced workflows that allow them greater control over how tasks get assigned out or what data gets shared between employees within specific departments.

BabbooHR’s features are designed for smaller companies, but it also has the potential to scale and grow with a company. The app is easy-to-navigate and intuitive so employees can quickly learn how to use every function on their own without relying heavily on managers or supervisors.


BambooHR offers three packages to fit a company’s needs: Essentials, Advantage, and Premium. The cost starts at $6.19 per month for the first 10 employees in an organization with BambooHR Essential package all the way up to 50+ employees that are benefiting from its premium service, costing as little as$3.00per employee monthly or less than $400 annually

Bamboo HR uses what is called a pay-per-employee monthly pricing model which varies based on your organizational size so you don’t have any surprises when it comes time to send them payment each year.

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ADP HCM is on a mission to simplify and secure payroll processes for those who need it most. The company has helped over 60,000 companies in 140 countries with their global pay system. ADP understands the importance of providing these services to ensure that employees are paid accurately at all times no matter where they live or work around the world so you can trust them when your business needs help.

ADP’s expertise helps businesses like yours stay compliant by simplifying complex supplier data management while also ensuring accurate payments every time an employee gets a paycheck from one of our clients because we know how important this issue is to everyone involved which means fewer administration headaches.

Pros: ADP HCM has features that are focused specifically on integrating information to improve work efficiency and effectiveness. Employees benefit from a comprehensive benefits package, organized by both individual needs as well as the company’s goals for their growth in the future.

ADP is an integrated human capital management software with strong talent management tools so organizations can be sure they’re giving employees what they need to excel professionally through access to real-time insights into data across HRIS, payroll systems, and more.

Cons: If your company is based in the U.S., you’ll find that ADP targets multinational companies with its vast suite of HR services including payroll, benefits administration and more.


Instead of paying an average annual cost, you can pay a monthly fee to make payroll easier. Basic packages start at $59 per month for 25 employees and increase depending on the frequency with which one runs their company’s payroll.

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3-Kissflow HR Cloud

Kissflow HR Cloud is a cloud-based system that offers end-to-end applications to improve the hire to retire process. The suite of software includes recruitment, onboarding, performance management, and learning needs for employees at all levels. Kissflow HR Cloud has deep industry knowledge with an eye on compliance requirements as well as user-friendliness – making it one of the most powerful systems available in this domain today.

Pros: Kissflow is the premier HR management software that can be accessed by a browser or downloaded to your computer. The user-friendly interface and cost-effective pricing model are just two of Kissflow’s many advantages as it has also been reviewed positively for its qualitative features.

KissFlow HR, designed with simplicity in mind, offers an easy-to-use navigation system that allows you to access all important documents without having to navigate through multiple tabs and websites like other HR programs do. Plus with their affordable prices there will never again be any need to worry about budget constraints when choosing this option over others on the market today; making them one of our top recommendations here at BestHRPros.

Cons: Kissflow HR does not offer payroll and benefits management functionalities.


Kissflow HR Cloud is a cloud-based, all-inclusive solution for managing your human resources. This service includes access to the administration dashboard as well as robust reports from our data scientists that help you track and predict everything about employees’ performance in real-time. The pricing starts at $690/month billed annually or if paid monthly it’s just $92/month (billed annually).

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There are many reasons why APSWorkforce management software is necessary for anyone overseeing HR, payroll, human capital, or other aspects of a business’s workforce. It can be easy to spend hours and even days in tedious work without realizing it when you’re using paper-based processes which is time-consuming and inefficient not only for the person managing but also those who have been affected by delays such as delayed payments due to manual processing errors. You will likely find that with this type of system your employees will become more productive because they won’t feel bogged down from having too much on their plate so now everyone wins.

APS Workforce Management Software helps ensure all jobs get done efficiently so no one has any free time left over at the end of each pay period.

Pros: With APSWorkforce, managers have the ability to effectively manage company resources and track employee activity from anywhere. Time off requests can be submitted electronically which streamlines approvals that may otherwise take days. With a cloud-based system employees are able access their information on any device without having to worry about compatibility issues with outdated software and hardware like previous systems they were required to use in order for employers or supervisors log into them remotely

APS WorkForce is an innovative workforce management solution available as cloud based mobile compatible program incorporating payroll, HR, time & attendance features enabling you make more informed decisions faster while maximizing your current investment dollars.

Cons: Some businesses are feeling the pressure as they struggle to stay afloat when it comes to Human Resources. APSWorkforce was one of those companies that narrowed their focus and stopped offering services for small business owners, but in recent years have found themselves changing directions once again with a new package specifically targeted towards them so this doesn’t happen in the future.


APS pricing starts at $50.00 per month, which is one of the cheapest software prices on the market for a business that needs to do everything its own way and have control over every part of its operations. They don’t offer any free versions or trials, so you’ll either be in love with them right away or not use them at all.

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Workday HRM software is much more than just a management tool. They help you understand your workforce, skills, and capabilities to be able to make the right organizational changes that will deliver personalized experiences for employees and nurture growth in company culture.

Workday HCM is an enterprise-oriented product that helps users gain insights into their global workforce. The interface is designed with the user in mind and encourages employee engagement by making data visible to all stakeholders without any hassle. HR features include Reporting, Analytics, Global Compliance, Audit and Internal Controls (all of which are easy for even non-HR staff members), Workforce Planning & Recruiting; Talent Management/Learning; Compensation & Benefits; Payroll Management; Time & Absence Tracking (which includes a mobile app).

Pros: The Workday tool allows you to stay up-to date on what’s happening in your company and with the people that matter. You’ll have complete visibility of all ongoing projects, as well as full control over these tasks thanks to their project management features like task assignment notifications for team members. The user experience is designed so anyone can use it without feeling intimidated or overwhelmed by complexity.

Cons: Workday is a powerful, easy-to-use cloud-based business management solution for SMBs. It has many great features and can do much of what any company needs it to do including HRIS capabilities like benefits administration and payroll integration services amongst others but some users may find the product’s setup too complicated or overwhelming even if they are proficient with technology in general. This could be because there isn’t enough training on how to set up Workdays’ various modules which would make this software more user-friendly than other solutions.


Workday HRMS is a robust human resources management software designed to offer solutions for any size workplace. They have flexible plans, starting at $100 per user/year, and are ready with their customer service team 24 hours a day, 7 days a week.

The cost of Workday’s Human Resources Management Software ranges from $100 to $500 depending on your needs; however, they also offer free trials if you want to see what it can do before investing in the product. 

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Namely is a comprehensive HRIS, or human resources management software. Functions covered include Payroll, Benefits Management, Talent Management and Time Tracking. Namely targets small-to-medium-sized businesses that are growing in size but have not yet outgrown their need for an integrated suite of solutions to manage personnel costs while still delivering excellence across the board with talent acquisition strategies such as sourcing from LinkedIn’s network of more than 200 million professionals.

Pros: Managers and executives can take advantage of the data that HRIS provides to make better strategic decisions.

HR management software is a comprehensive solution for tracking employee information, payroll functions, timesheets, and scheduling work hours- all with cloud-based access. Managers are able to see everything in one place without having employees send reports or files back and forth via email which saves them valuable time so they’re not constantly looking over their shoulders wondering if there’s something being left out because it just might be sitting on someone else’s desk. The best part about an HRMS (Human Resources Management System) versus other types of systems is that you have 24/7 support available by phone as well as through live chat when needed.

Cons: Your HRIS is a powerful tool and you are fortunate to be using it, but there may be some drawbacks. There’s the occasional need for workarounds or simplification of certain modules that can really slow things down on occasion.


Namely, a company that specializes in payroll solutions for small to mid-sized companies is able to offer its services at such low rates because it charges no more than $12 per month. Additionally, Namely takes an average of 8-10 weeks before your account is set up and running—while other competitors take as much time as 16 weeks or sometimes longer. There are many different features you can add on from BA (banking) to HR (human resources). The cost ranges anywhere between $50-$150 depending upon the level of service desired by the customer.

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SuccessFactors HRMS software tool empowers businesses to provide the right tools for their employees in order to find success. The software is comprehensive, yet user-friendly and helps with Core HR needs like payroll and benefits; people management through learning modules, time management features that manage attendance records as well as vacation tracking abilities. SuccessFactors has become a popular choice among employers because of its affordability at around $50 per month or less than 20 cents an employee.

Pros: SuccessFactors has shown its dedication to providing a human-centric tool, with an ease of use that you’re sure to appreciate. Whether you are looking for better time management or increased productivity in the workplace, this is your go-to choice.

Cons: SuccessFactors is a company that provides HR software and cloud computing infrastructure. It offers its integrated suite of solutions to businesses, government agencies, educational institutions, and other organizations across the globe. There are many issues with integrations which cause gaps in functionality for some customers who use SuccessFactors after SAP takeover on June 18th, 2014. Some may even be experiencing slow customer service from this change as well due to transfer; so don’t expect immediate response times or whole-hearted assistance during your transition over either way.


Starting at $8 per user per month or as an annual subscription beginning at $85, it is well organized and with all the features any midsized and larger business will need.

With a range of flexible options to suit any company’s needs, this software offers substantial savings for customers that buy in bulk.

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8-Criterion HCM

Criterion is a global provider of Simply Powerful Human Capital Management software, and their cloud platform delivers superior useability first combined with powerful enterprise functionality to automate hundreds of critical HR functions.

Criterion, an award-winning HR tech company serving the construction industry for over 20 years, has been recognized as a top employer in Top Workplaces 2020 by Hearst. They are trusted by hundreds of leading organizations across industries and can be purchased directly from Criterion or through their partner network that spans 10 countries.

Pros: Criterion is the perfect company for you if self-service meets your needs. They offer a portal that can be accessed via mobile apps and supports integration with time management and biometric devices too.

Cons: Criterion HCM is a small company that doesn’t focus on large or enterprise-level customers. This makes it difficult for them to compete with larger companies in the market, even though they have an impressive list of customer reviews and testimonials from happy clients.


CRITERION HCM Software is one of the top competing providers in its niche. The pricing starts at $2000 monthly, and enterprise clients can save up to 15% by pre-paying upfront for 12 months or more.

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9-Paycor HCM

Paycor is committed to helping organizations bridge the gap between yesterday’s company culture and tomorrow’s. From their advanced technology platform, which includes a human capital management system that modernizes every aspect of people management from recruiting, onboarding, and development to pay structures for each individual employee type- Paycor has created an innovative way for you to get your organization where it needs be in today’s competitive market.

Paycor understands how important it is these days not only to have qualified employees but also well-trained ones as well; so they provide easy access training modules through our patented mobile app or web portal on different topics such as leadership skillset enhancement or gender equality issues within the workplace with just one click away 24/7 anytime anywhere.

Pros: Paycor offers accounting software that is designed to be more efficient in helping administrators with their tasks. Unique features include Workforce Insights, which allows users to analyze data about employees and the company’s performance, as well as an easy-to-use employee self-service portal where they can get answers without having a manager or other administrator involved.

PayCor’s Accounting Software was developed by accountants who had trouble juggling multiple systems for payroll and invoices while trying not to input information twice into different programs; PayCor eliminates this hassle by allowing it all through one application. Employees are able to access everything from customer details on contracts down payments—all within PayCors user friendly interface.

Cons: Paycor has a suite of HR services for small and medium-sized businesses. However, their clients need to purchase Paycor’s payroll service in order to use the other modules.


Paycor’s HR solutions cost between $11.15 per employee per month and $289.90 per year, according to SMBGuide research (starting at only 25 cents). There is also an optional yearly processing fee which starts at just the low sum of twenty-five dollars.

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Compare HRMS Prices Now

With so many things to do, HR managers are stretched thin and often can’t focus on their most important responsibilities. An overworked human resources manager is not good for the company because they’re less likely to be able to recruit top talent or provide the support that employees need in a timely manner. Automating administrative tasks saves time and gets these things done without any effort at all. For example, an automated system could handle recruiting by scheduling interviews with candidates seamlessly using templates available within the software program – everything from interview questions right down through offer letters if needed. If you’re ready to get started, click below to compare quotes from the leading HRMS software providers.

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