Top 5 Commercial Copiers that Don’t Waste Ink
Tired of your copier draining your ink and budget? You’re not alone. Using ink effectively is important to reduce expenses and increase work output in any company. In this guide, you’ll find the top five commercial copiers known for their efficient ink usage, strong performance, and dependability, making them the best options for your printing needs. From Canon to Brother, you will find out which printers use your resources well and produce high-quality prints, featuring advanced printing technology. Dive in to find the perfect copier that won’t waste your precious ink!
Importance of Ink Efficiency and Print Quality
Ink efficiency directly impacts your bottom line, with businesses saving up to 30% on printing costs by choosing copiers designed for low ink consumption and high-performance copiers.
For instance, investing in high-efficiency copiers like the Canon imageRUNNER or the HP PageWide can significantly reduce ink consumption. Canon’s imageRUNNER series delivers a 20% increase in cartridge output, which means considerable cost savings over time, making them environmentally friendly printers. For a deeper understanding of the features that enhance copier productivity, our extensive guide on essential copier features offers valuable insights.
In addition, consider implementing print management software such as PaperCut, which can help track usage and enforce policies. Businesses using these methods have saved up to $5,000 each year, showing that spending on good printers and print settings software pays off.
Overview of Commercial Copiers and Printing Solutions
Commercial copiers are available in different models, each with specific features designed for various business tasks, such as printing large quantities or performing multiple functions.
For instance, high-speed copiers are ideal for large offices with demanding print volumes, while compact models suit smaller teams.
Multifunction printers often combine printing, scanning, and faxing, offering versatility in one device.
Brands like Canon and Xerox provide advanced features such as duplex printing, cloud connectivity, and reliable copier performance.
Think about what you need-such as your printing volume, desired features, and budget-to select a copier that improves productivity without being too expensive. Knowing these features helps you pick a model that fits your business goals, including compatibility with devices. If you’re interested in understanding the essential features that maximize productivity, be sure to check out our insights on commercial copier essentials.
Criteria for Selection
When choosing a commercial copier, it’s important to think about factors that affect how well it works, such as energy-efficient copiers and the overall return on your investment.
Ink Usage and Efficiency Ratings
Knowing how much ink is used, the cost per page, and how efficient it is, is important. Models like the Canon imageRUNNER are 40% more efficient than other brands, outperforming in speed tests and durability.
To assess ink usage effectively, examine the cost-per-page metric and the cartridge yield. For example, if a printer has a cartridge that yields 2,000 pages and costs $50, the cost-per-page is $0.025.
Resources like the Energy Star website provide efficiency ratings, helping you identify energy-saving devices. Look for printers with ratings above 40% efficiency and toner-saving features. They usually save money over time, are better for the environment, improve print volume, and help increase productivity.
Check ink costs, ink management, and output often to make informed decisions.
Cost of Ownership
Looking at the full cost includes both the buying price and maintenance costs, which can make some models cheaper over time.
To calculate the total cost of ownership (TCO) accurately, consider yearly maintenance costs, warranty fees, and its expected lifespan. For instance, if you purchase a vehicle for $30,000 with an annual maintenance cost of $1,000, and it lasts ten years, the TCO would be $40,000.
Include analysis of alternative models. An electric car may have a higher upfront cost but lower long-term fuel and maintenance expenses, similar to eco-friendly printers. So, it’s important to consider all costs over time to make a well-informed decision.
Performance and Speed
Performance and speed are important for getting work done; many top copiers print more than 60 pages each minute, which is necessary in places where a lot of printing is needed, also considering print resolutions and color accuracy.
When selecting a copier, consider testing models like the Canon imageRUNNER ADVANCE, which reaches up to 75 pages per minute and offers advanced paper handling options.
Compare this to the Ricoh IM C2500, which provides reliable 25 pages per minute with fast color output. Each model should also be evaluated for paper capacity; a large tray capacity, like the Canon’s 2,300 sheets, reduces frequent refills and supports high print volume.
Understanding the top commercial copier features in 2023 can further guide you in choosing a model that aligns with your specific needs, ensuring the user-friendly interface directly affects how smoothly things run in busy environments.
User Reviews and Reliability
User reviews play a critical role in assessing copier reliability, with brands like Xerox consistently receiving high ratings for durability and support.
To evaluate copier reviews and user feedback effectively, start by visiting reputable platforms like Trustpilot, Consumer Reports, or Capterra.
Look for overall ratings and read recent feedback to identify common themes, such as print quality, customer satisfaction, or service responsiveness. Look at key numbers, such as the total number of reviews and the average rating. Products with high ratings from many users are generally more dependable and preferred by brands like Ricoh, Konica Minolta, and Sharp.
Flag any recurring issues mentioned across multiple reviews to gauge potential weaknesses in a model, such as noise level or connectivity options.
Top 5 Commercial Copiers
These are the five best commercial copiers that work well, save ink, prevent ink waste and are affordable, suitable for various business requirements.
1. Canon imageRUNNER ADVANCE C5535i
The Canon imageRUNNER ADVANCE C5535i is notable for its strong ink-saving features and consumables efficiency, using up to 45% less ink compared to typical models.
The printer performs well due to features such as Automatic Image Refinement, which enhances print quality while conserving ink, and Smart Sensing Technology that adjusts settings according to the paper type for professional printing.
For these advantages, organizations should have regular maintenance plans and use Canon’s Quick Menu to simplify tasks.
By comparing prices, buying high-quality ink cartridges, such as Canon Genuine supplies, can increase savings and maintain consistent print quality, helping to create a more eco-friendly printing setup with sustainable printing practices.
Ink Efficiency Features
Key features include printing on both sides automatically and efficient toner management, which uses ink wisely while maintaining quality.
Printing on both sides automatically lowers paper use, cutting printing costs a lot and improving document handling. For example, research shows that companies using two-sided printing can reduce paper costs by up to half each year, improving work processes.
Intelligent toner management changes how toner is used depending on how complicated the print job is, contributing to lower operating costs. This method helps avoid using too much toner on basic documents. Utilizing these features leads to tangible savings, with users reporting a reduction in ink costs by approximately 20% over six months, proving the benefits of low ink consumption.
Cost Analysis
With an MSRP of $5,000, the Canon imageRUNNER C5535i can provide a return on investment within 18 months due to its operational efficiency.
Operating costs are much lower because it simplifies printing and copying tasks, saving up to 30% on supplies and decreasing maintenance tips frequency.
For instance, using large-capacity toner cartridges can lower cost per page to around 1 cent, providing cost-effective copiers solutions. The device’s automatic two-sided printing saves paper and improves productivity, reducing total costs and enhancing document management capabilities.
These features help businesses cut costs while achieving excellent results, justifying the initial expense and increasing profit margins.
2. Xerox VersaLink C405
The Xerox VersaLink C405 offers features such as connecting to the cloud and printing from mobile devices, making it a good choice for modern offices.
Users can easily integrate the C405 with popular cloud services like Google Drive and Dropbox, enhancing document management efficiency and connectivity options.
The device lets you print from phones and tablets using Apple AirPrint and Google Cloud Print. This simplifies the process for remote workers and makes office equipment more user-friendly.
To maximize the benefits, consider using the Xerox Workplace Suite to manage printing tasks securely from any device, ensuring optimal print customization.
By utilizing these capabilities, offices can improve productivity and reduce printing costs significantly, ensuring a smoother operational flow and demonstrating the advantages of multifunction printers.
Ink Efficiency Features
Key features include energy-saving modes that cut electricity use by up to 30% and improved toner efficiency, reflecting advances in printing technology.
Energy-efficient modes help consumers save on electric bills while contributing to lower carbon footprints, highlighting the environmental impact of energy-efficient copiers. For example, printers like the Brother HL-L8360CDW automatically switch to sleep mode after periods of inactivity, drastically minimizing power usage, embodying the principles of sustainable printing.
Using toner wisely can extend the life of your cartridges, ensuring long-lasting cartridges performance. Many modern printers, such as the HP LaserJet Pro, offer settings that allow you to choose between draft and high-quality print modes, enhancing print customization options. This saves money by needing fewer cartridge replacements and cuts down on waste, making printing less expensive and more eco-friendly, matching market trends for environmental responsibility.
Cost Analysis
Priced at $550, the Xerox VersaLink C405 offers a low cost of ownership, with an estimated monthly cost of $100 including toner and maintenance, reflecting affordability in purchase options.
This economical investment also provides high-quality printing, with a monthly duty cycle of up to 30,000 pages, illustrating efficient printing solutions.
To keep expenses low, think about buying toner in large quantities; a set usually costs about $300 and lasts for 6,000 pages, making it easier to manage supplies.
Incorporating automatic duplexing can save on paper costs while reducing environmental impact, reinforcing energy-efficient copiers benefits. To keep your device in good condition, clean it after every 1,500 pages. You can find cleaning instructions in the user manuals through the maintenance notifications on the device.
Utilizing these strategies can help maximize efficiency and maintain the printer’s longevity, as supported by user ratings and performance benchmarks.
3. HP Color LaserJet Enterprise MFP M681f
The HP Color LaserJet Enterprise MFP M681f is a powerhouse in printing solutions, combining high-volume printing capabilities with exceptional color output and advanced scanning capabilities.
With a fast print speed of up to 50 pages per minute and excellent print quality, this multifunction printer is ideal for busy offices, meeting the needs of small business solutions.
To increase productivity, use its two-sided printing feature, which saves both time and paper. The HP Smart App lets you print and scan documents from your phone with ease.
Consider integrating this laser printer with HP Web Jetadmin for efficient fleet management, ensuring your devices are always running optimally.
With a starting price around $2,000, it offers a great balance of performance and cost for medium to large businesses looking for reliable copiers.
Ink Efficiency Features
It uses HP’s JetIntelligence technology to make toner last longer and keep print quality at 1200 dpi.
This technology improves printing by using toner that melts easily and algorithms that place it precisely.
For example, the toner cartridge’s design allows for faster warm-up times and reduced energy consumption. Using HP’s Smart App, users can check toner levels and order more directly from their phones.
This results in clearer prints and uses up to 20% less ink, saving money and helping the environment.
Cost Analysis
Priced at $3,000, the M681f lowers printing expenses to roughly $0.05 per page, making it ideal for companies with high printing volumes.
This cost-effectiveness is particularly significant for companies that produce high volumes of documents. For instance, a business printing 10,000 pages per month could save up to $450 through this printer compared to models costing $0.10 per page.
Connecting the M681f with a managed print service can lower costs by simplifying supply orders and improving how printing is done. Software like PaperCut keeps track of usage to make sure resources are distributed properly, which saves money over time.
4. Ricoh MP C4504ex
The Ricoh MP C4504ex excels in versatility, offering features such as advanced document handling and impressive ink efficiency with user-friendly interfaces.
These features include automatic two-sided printing and a multi-tray paper system, which make it easy to manage different types of documents through cloud printing.
The device includes a power-saving feature that can reduce energy use by up to 50%, making it cheaper to run and better for users.
The touchscreen settings can be changed based on what the user likes, allowing fast access to important features.
Ricoh’s Vivid Color Technology offers clear and bright prints in both color and black-and-white. It is a reliable choice for organizations needing accurate color and high-quality printing for different tasks.
Ink Efficiency Features
It uses eco-friendly toner options that cut down on waste and lessen environmental harm while still maintaining high performance.
These toners, often produced from recycled materials, help protect the environment and can reduce printing expenses.
For instance, brands like EcoTank and HP’s Instant Ink program provide incentives for using their eco-friendly cartridges. Businesses can save up to 50% on printing costs by adopting these options, which also produce less waste overall.
Using printers that use less energy can help save more money since they use much less power when running. By integrating these eco-friendly practices, companies can achieve both cost-efficiency and a reduced carbon footprint.
Cost Analysis
With an initial cost of $4,500, businesses can expect a return on investment within two years through reduced ink and operational costs.
By implementing energy-efficient printers and adopting digital documentation practices, companies can significantly cut expenses. For instance, switching to high-yield toner cartridges may reduce printing costs by 30%.
Utilizing cloud storage solutions like Google Drive reduces the need for paper altogether, saving on both ink and physical storage space. Using tools like QuickBooks helps you see your financial situation clearly, supporting the choice to use more eco-friendly methods and improve profits over time.
5. Brother MFC-L8900CDW
The Brother MFC-L8900CDW is favored for its compact design and minimal ink usage, making it perfect for small offices with limited space.
Its advanced features, such as automatic duplex printing, help conserve ink and reduce paper waste. With a recommended monthly volume of up to 4,000 pages, it excels in high-demand environments.
The cost per page is impressively low, around 1.8 cents for black and 10 cents for color, providing a solid return on investment.
To use less ink, try using draft mode for documents you don’t share outside or choose high-yield cartridges that can print many more pages, making your printing process use ink more wisely with ink cartridge recycling.
Ink Efficiency Features
Its high-yield cartridges allow up to 3,000 pages per cartridge, significantly reducing the frequency of replacements.
This feature reduces the time needed for cartridge changes and cuts operational costs for small businesses.
For instance, businesses can save up to 30% on printing costs by selecting high-yield options compared to standard cartridges. Tools like Brother’s print management software can track ink usage and adjust print settings, making printing more efficient through software features.
This forward-thinking method helps businesses save money and cut down on environmental harm by using fewer waste cartridges.
Cost Analysis
At an MSRP of $350, the Brother MFC-L8900CDW provides an affordable printing cost per page of just $0.03.
This printer works well with features like two-sided printing on its own and a toner option that lasts longer, which can lower printing costs by a lot.
Users can expect to save up to 50% on pages printed with compatible high-capacity toners, typically priced around $90 each for 6,000 pages.
The printer’s strong wireless connection makes it easy to print from different devices without using cables, increasing work efficiency in homes or offices.
These features make it a good choice for businesses looking to reduce extra expenses.
About The Author
Jordan Blake is a B2B strategist and contributor at Price It Here, where she shares expert advice on buying decisions and business growth. She holds a Bachelor’s in Business Administration from the University of Michigan and an MBA from Northwestern’s Kellogg School of Management.
With over a decade of experience in procurement and vendor strategy, Jordan helps businesses save money and scale smarter. Her practical insights make her a trusted voice for entrepreneurs seeking cost-effective, results-driven solutions.
