Compare Document Management Software Prices -BUYERS GUIDE 2017
What is Document Management Software (DMS) and How Much Does It Cost?
Document Management Software cost from $35 to $250 a month and the price is effected by type of product (image system / Software), # of users, and amount of documents to be added weekly. Additional considerations on total price will be cloud storage, regulatory compliance needs, and security requirements.
Document management software (DMS) makes it possible to organize, edit, and distribute important documents or images of important documents across a network in a business context. Many business use DMS to centralize and audit all of their free-floating information; like a typical cloud storage service, DMS use intelligent data capture to catalogue metadata about documents including editing events, authorship, and security clearance. Greater accuracy and less waste are both major benefits of DMS.
Compare Document Management Software Pricing
When searching for DMS, do not expect to find cut-and-dry prices. DMS license costs are typically based on how many users intend to use the system concurrently, but a rough estimate for a mid-size company can easily reach tens of thousands of dollars. Support needs and costs can also vary from system to system, however improved efficiency and dramatically reduced paper costs often make these systems worthwhile.
What to Look For In a Document Management Solution:
Ease of procurement can tell you a lot about a DMS. Exact pricing can be very obscure when dealing with DMS vendors, so look for an easy, comprehensive purchasing scheme. After that, the installation and integration of the software should be as automated as possible. Functionality and support are key.
Once you have installed the product, documentation and guides are very important; a good package will have a User Guide written for non-experts and a separate Administrator’s guide for those who will be managing the system.
More Buying Tips and Information: Some important features to take info consideration are document imaging and scanning capabilities, multi-user access, and document creation templates which ensure standardized document creation. We also recommend looking into cloud storage and the products backup and restore features. For your tools consider looking for PDF conversion tools, OCR capabilities, and document workflows to better track documents through a user defined process. Lastly look for a system that integrates with your internal system, word processors, and possibly even mobile devices.
Document Management Software Sample Costs:
Below are a few examples of prices for Document Management Software which will give you an idea how much you will pay for your purchase.
- Single User average starting cost of $1,000
- $8,000 - $10,000 typical cost for 10 Users
- 2,000 – $5,000 average cost of Set Up and Consulting Fees
- Hosted Document Management Services Price Range $500 to $2,550 per year.
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